Project Billing Specialist

About the Role

Proactively and assertively driving the billing process by utilizing complex problem-solving skills along with strong client interaction skills for team of Managing Directors and Director levels.

Key Responsibilities

• Creates monthly billing summary / analysis of all projects and communicates to MD and Director levels by setting up calls and driving continued flow of revenue
• Independently tracks and maintains budget by project
• Initiates and leads weekly / monthly calls with Managing Directors and Director levels to cover working capital (WIP, AR and collections)
• Organizes and manages client administration platform
• Review client engagement documents for accuracy and execution as well as working with legal department for client compliance
• Analyzing legal agreements to ensure compliance with fee agreements, rate discounts, and firm policies on outgoing invoice
• Identifies out of scope activity based on work description on monthly reporting
• Performing extensive editing, transfers, write-offs and adjustments
• Working closely with cross firm professionals to resolve any issues and ensuring bills are accurate and complete
• Investigates billing discrepancies and communicates with appropriate team to reconcile issues
• Working closely with AR team to ensure successful processing of invoices
• Initiates and manages multi-step process for foreign affiliate / subcontractor invoicing
• Manage all procurement and client payment systems / vendor set up
• Independently tracking AR to initiate collection process when client balance remains greater than 60 days with communication to Managing Directors and Director levels
• Performing appropriate follow up when issues arise
• Assisting with special projects as needed

Qualifications

• Bachelor's degree
• Previous professional services billing experience
• Excellent personable and relationship building skills
• Strong analytical, math and problem-solving skills
• Extremely detail oriented; acute attention to detail
• Excellent verbal and written communication skills
• Ability to work under pressure and meet deadlines
• Motivated, organized and able to prioritize workload, multitask and work independently
• Driven to contribute to the success of the team
• Flexibility to adapt to various situations
• Advanced experience with Excel and Word

Compensation & Benefits

• Salary range: $65,000 - $75,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography
• Discretionary bonus program based on a number of factors, including individual and firm performance
• Healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages
• 401(k) retirement savings plan with annual discretionary contribution from Alvarez & Marsal (eligibility requirements apply)
• Paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave (vacation and personal days vary based on tenure and role type)