Project Billing Coordinator

Essential Duties and Responsibilities

• Supporting project coordination needs as needed.
• Track job activity including materials, resources, equipment, and timelines.
• Maintain organized documentation of active and archived projects.
• Maintain required records, filing systems, and routine reporting schedules.
• Communicate with internal and external customers.
• Request vendor quotes and issue purchase orders as needed.
• Maintain detailed customer notes.
• Deliver consistent, high-quality service to customers, field personnel, and vendors.
• Help ensure effective conflict management and professional communication.
• Billing & Financial Support:
• Prepare and process billing, change orders, and final invoices.
• Process insurance certificates, contracts, and claims per project and customer requirements.
• Track expenses and support cost monitoring and savings initiatives.
• Compile invoice packets and supporting documents for billing.
• Prepare and submit certified payroll, lien waivers, and related documentation.
• Handle layoff checks and other site-specific paperwork.
• Financial Administration & Reporting Support the Project Accountant with reconciliations, forecasting data, and job status reporting.
• Maintain communication with project teams and Finance to ensure alignment on all site-level financial activity.

Qualifications And Requirements

• Prior experience in billing and/or accounting in a construction environment is preferred but not required.
• Experience, Skill And Abilities:
• Positive safety attitude and personal integrity – both are non-negotiable.
• Proficiency with Microsoft Office Suite (including Excel, Word, Outlook, and Teams).
• Strong communication skills, both verbal and written.
• Strong interpersonal skills; ability to interact with all levels of the company and customers.
• Capable of maintaining important information confidential.
• Able to accurately multi-task in a fast-paced environment.

Physical Requirements

• Office environment, requiring sitting and standing and extended amounts of time using a computer/keyboard at a single workstation.

About the Role

• The Billing Coordinator - Construction supports project operations by coordinating administrative, financial, and reporting activities across multiple job sites.
• This role ensures projects run smoothly by assisting with documentation, billing, and communication between project teams, vendors, and the Finance department.
• The position plays a vital role in maintaining financial accuracy, operational efficiency, and consistent communication across all phases of project delivery.

Safety/Hazard Recognition & Elimination

• Uphold safety as the most important goal of our company.
• Support the goal of achieving zero accidents.
• Promote and encourage open communication between field and office regarding all safety concerns, suggestions, improvements, and PPE needed.
• Obtain safety training as expected by all company personnel.

Benefits

• Pieper Electric is an Equal Opportunity Employer.