Project Billing & Contracts Specialist

Key Responsibilities

• Assist with project change orders throughout project, including assisting with the preparation, and submission of customer invoices
• Review, process, and maintain contracts, subcontracts, change orders, and related project agreements; including maintaining organized contract files and documentation to support audits, legal reviews, and operational needs
• Track payment status, accounts receivable activity, and project cash flow
• Communicate proactively with teams regarding billing status, collections, and outstanding balances; assist with accounts receivable activity, and project cash flow
• Collect, review, and process monthly subcontractor and supplier invoices; verify invoices are properly accrued and charged to the appropriate project budgets
• Support subcontractor compliance requirements, including insurance certificates, labor agreements, and required documentation
• Work with project managers and operation teams to support project execution and financial performance, including bid preparation, contract review, and project onboarding activities

Requirements

• Required 3+ years of experience in project accounting, project billing, accounts payable, and purchase order management
• Degree in Accounting, Business Administration, Finance, or a related field (or equivalent combination of education and experience)
• Attention to detail with strong organizational and analytical skills, the ability to manage multiple tasks projects and competing priorities while meeting deadlines
• Strong verbal and written communication skills
• Experience with ERP, and project management systems such as Aspire
• PREFERRED: Knowledge of lien waivers, payment applications, subcontractor compliance requirements, and contract risk management
• Preferred: Experience in construction, landscape construction, facilities services, or project-based industries
• Advanced proficiency with Microsoft Excel and financial/accounting systems
• Experience reviewing and administering contracts, subcontracts, project change orders, and compliance documentation