Project Assistant

Responsibilities

• Aid in preparing draft letters and emails for project-related correspondence.
• Update and maintain electronic lists using MS Outlook, MS Excel, and/or Google Docs.
• Track and manage project billing and create monthly progress reports.
• Open project numbers for proposal pursuits and contracted projects.
• Create and set up project folders, organize project-related documentation.
• Monitor and track outstanding issues for active projects.
• Coordinate meetings, track attendees, and update meeting lists.
• Plot and collate hard copy plan sets and compile electronic plan sets.
• Manage contractor material submittals and respond to Request for Information (RFIs).
• Track and maintain submittal and RFI logs.
• Draft various BKF contract documents for project team review.
• Submit contract review requests to the contracts team as needed.
• Track and report on contract reviews.
• Prepare quarterly contract management reports and follow-up.
• Collect and prepare basic reports and collections metrics.
• Communicate collection status to management.
• Assist with special projects and administrative tasks as needed.

Requirements

• 2-5 years of experience as a Project Assistant or Coordinator, preferably within the AEC industry.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Bluebeam Revu (preferred).
• AutoCAD experience is a plus but not required.
• Ability to work in a fast-paced environment and prioritize tasks.
• Attention to detail and accuracy.
• Ability to work collaboratively and independently.
• Experience in the engineering or construction industry is a plus.
• Reliable method of transportation to and from the office and various job sites.

Physical Demands

• Must be able to regularly talk, hear, and operate a computer, keyboard, and mouse.
• Occasionally lift, pull/push, and carry up to 20 pounds with accommodations.

Work Conditions

• Exposure to constant or intermittent sounds at a low or moderate level consistent with an office setting.
• Exposure to high-stress, fast-paced, deadline-oriented environment.
• Travel to other BKF locations and client sites may be required.

Benefits

• Typical base salary range: $30 - $42 hourly, varying based on skills, experience, education, and geographical location.
• Paid time off packages.
• 9 Paid Holidays.
• Flexible schedules.
• Education reimbursement.
• Paid annual dues for professional and societal organizations.
• Competitive and award-winning benefits and perks.