Project Assistant – 0-3 Yrs Experience – Philadelphia, PA

Position Summary

The Project Assistant provides administrative and project support to both the Marketing Department and the Paralegal Services Department. This is an entry-level role ideal for someone who is highly organized, detail-oriented, and interested in gaining experience in a professional law firm environment. The role offers exposure to marketing initiatives, paralegal operations, and administrative functions within a law firm.

Responsibilities

• Process and track invoices, expenses, and reimbursements for marketing and paralegal-related activities
• Maintain accurate financial records and ensure timely submission and approvals
• Cook with Finance Department and vendors regarding billing inquiries
• Schedule and coordinate interviews for paralegal candidates and other support roles
• Manage calendars, confirm availability, and communicate logistics with candidates and internal stakeholders
• Aid in interview materials and candidate correspondence
• Order and manage inventory of firm-branded promotional materials
• Coordinate production and delivery timelines with approved vendors
• Ensure adherence to firm branding guidelines in all materials
• Assist in planning and coordinating client-facing marketing events, as well as internal meetings and functions
• Help to organize and prepare event materials, including signage, collateral, and promotional items
• Track deadlines and ensure all logistics are executed efficiently
• Provide general administrative support, including document preparation, tracking projects, and maintaining records
• Aid in special projects and day-to-day operational tasks

Required Skills

• Strong attention to detail, organizational abilities, and time management skills with the ability to handle multiple priorities
• Excellent interpersonal and customer service skills with the ability to build and maintain positive relationships
• Sound logical thinking and judgment skills with ability to communicate well with all levels of personnel, clients, and outside vendors
• Strong analytical and problem-solving skills
• Ability to prioritize tasks and to delegate them when appropriate
• Ability to function well in a fast-paced environment
• Proficient with Microsoft Office Suite
• Excellent written and verbal communication skills
• High level of attention to detail and accuracy
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to work both independently and collaboratively

Education And Experience

• Bachelor’s degree or equivalent experience preferred
• Associate’s degree will be considered
• Previous internship, part-time, or administrative experience preferred but not required

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• In office position that requires onsite attendance as per firm policy for the position
• Repetitive movements that may include the wrists, hands, and/or fingers
• Must be able to understand the speech of another person and comprehend detailed information
• Must be able to speak accurately, clearly, and quickly so listeners can understand
• Must be able to see details of objects that are less than a few feet away
• Visual acuity to determine the accuracy, neatness, and thoroughness of work assigned; and perform activities including but not limited to viewing a computer terminal, extensive reading, and preparing reports
• Must be able to push, pull, and lift objects up to 15 pounds

Firm Offers

• A sound future
• Competitive salary
• An excellent benefits package

Qualified Candidates

Qualified candidates should submit cover letter and resume for consideration.

We are an Equal Opportunity Employer AA/M/F/D/V #mdadm