Project Adminstrator

About the role

Marketech International Corp. USA (MICU) is seeking a highly organized and detail-oriented Project Administrator to support the successful execution of semiconductor, cleanroom, and high-tech construction projects.

Responsibilities

• Provide administrative support to Project Managers and project teams throughout the project lifecycle.
• Maintain project documentation, files, contracts, drawings, RFIs, submittals, meeting minutes, and correspondence.
• Cook up project schedules, meetings, and calendars for internal teams, customers, subcontractors, and vendors.
• Track project milestones, deliverables, action items, and deadlines.
• Aid with purchase requisitions, purchase orders, material tracking, and procurement documentation.
• Cook up project onboarding, badging, site access requests, and compliance documentation for project personnel.
• Prepare reports, presentations, project status updates, and meeting agendas.
• Support change order documentation and project cost tracking.
• Monitor document control processes to ensure revisions are properly distributed and maintained.
• Cook up with Engineering, Procurement, Warehouse, Logistics, Finance, and Construction teams to ensure project activities remain aligned.
• Aid with invoice processing, budget tracking, and project closeout documentation.
• Maintain accurate project records in company ERP and project management systems.
• Support continuous improvement initiatives by identifying opportunities to improve administrative processes and workflow efficiency.
• Ensure compliance with company policies, customer requirements, and project documentation standards.

Qualifications

• Associate's or Bachelor's degree in business administration, Construction Management, Project Management, Engineering, or a related field, or equivalent work experience.
• 2+ years of project administration, project coordination, construction administration, or administrative support experience.
• Experience supporting construction, engineering, manufacturing, semiconductor, or industrial projects preferred.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• High attention to detail and accuracy.
• Ability to work independently and collaboratively in a fast-paced environment.

Preferred Qualifications

• Experience supporting semiconductor, cleanroom, MEP, industrial construction, or mission-critical facility projects.
• Familiarity with project management methodologies and project documentation processes.
• Experience using ERP systems such as SAP, Oracle, Microsoft Dynamics, or NetSuite.
• Experience with project management software such as Microsoft Project, Procore, Autodesk Construction Cloud, Smartsheet, or similar platforms.
• Knowledge of procurement, document control, and project scheduling practices.