Project Admin
Jobot · Willowbrook, IL · 1 wk ago
On-siteInformation Technology$70k–$80k/yrFull-time
Join a premier Chicago-area specialty contractor as a Project Billing Specialist. This full-time, direct-hire position offers strong compensation, comprehensive benefits, and annual profit sharing after one year.
About Us
We are a premier specialty and utility contractor seeking a Project Admin to manage specialized project billings, client portal administration, and receivable workflows across active operations. Based in Willowbrook, IL (Greater Chicago Area), you will work under the supervision of the Senior Project Accountant and collaborate closely with Project Managers and clients to ensure timely and accurate billing.
Responsibilities
- Project Billing & Portal Uploads: Prepare, process, and submit monthly progress billings across standard accounts receivable and electronic web-billing platforms (Textura, Ariba, etc.).
- AIA Documentation & Compliance: Generate and review AIA billing documents (G702/G703 schedules of values), sworn statements, and conditional/unconditional lien waivers.
- Change Orders & T&M: Process project change orders, manage Time & Materials (T&M) billings, and track project retainage.
- Cross-Functional Communication: Interface directly with Project Managers and clients to resolve billing discrepancies, track payment statuses, and ensure contract compliance.
- Subcontractor Coordination: Request and collect required lien waivers and supporting billing documentation from subcontractors upon project requests.
Requirements
- Experience: 2–4+ years of hands-on project billing or AR experience within the construction or specialty subcontracting industry.
- Core Technical Skills: Proven experience with AIA Billing (G702/G703), Lien Waiver processes, Change Orders, and T&M billings from day one.
- Software Proficiency: Hands-on experience with construction accounting systems (Penta experience is a major plus; Sage, Viewpoint, or Foundation also welcome), Microsoft Excel, and web-billing portals such as Textura or Ariba.
- Communication: Excellent organizational skills, strong attention to detail, and clear verbal/written communication when interfacing with clients and project managers.
Benefits
- Comprehensive health, dental, and vision insurance
- 401(k) plan with company matching
- Paid Time Off (PTO) and paid holidays
- Annual profit sharing after 1 year
- Career stability and growth within a prominent regional contractor
Pay
$70,000 – $80,000 per year