PROJECT ADMINISTRATOR/COORDINATOR (CONSTRUCTION)

Duties And Responsibilities

• Manage submittals, document control, preconstruction and closeout documentation, project meeting coordination, and general administrative duties to support daily project operations.
• Administer project document control procedures, ensuring accurate documentation, organized filing, and compliance with project and contract standards.
• Manage flow of project documentation including submittals, RFIs, purchase orders, change orders, and compliance records.
• Manage submittal tracking, packaging, and reviewing for completeness and accuracy prior to routing for formal approval.
• Collect, assemble, and submit preconstruction plans and closeout packages in accordance with project specifications and contract requirements.
• Schedule, coordinate, and document project-related meetings; Prepare meeting agendas, document and maintain comprehensive and accurate meeting minutes, including tracking action items to closure.
• Maintain and update project reports, document registers, and distribution logs.
• Aid with project billing, invoice preparation, purchase orders, pay applications, and change orders.
• Maintain and support project cost tracking documentation in coordination with project management staff.
• Proactively suggest, develop, and implement process improvements and procedures to streamline documentation management, communication, and overall project execution.
• Coordinate timely receipt and routing of subcontractor and supplier documentation to ensure compliance with project specifications and schedules.
• Provide professional and timely communication with client and subcontractors regarding administrative matter.

Skills & Qualifications

• Minimum of two (2+) years of experience in project administration, document control, or construction coordination roles, with direct experience in USACE or other federal construction projects required.
• Strong administrative skills with experience managing project documentation and compliance tracking for federal projects.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), BlueBeam, RMS and project management/document control platforms.
• Familiarity with submittal tracking, RFIs, change orders, preconstruction planning, project closeout procedures, and federal documentation standards.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Professional verbal and written communication skills with a focus on accuracy and compliance.

Work Authorization/Security Clearance

• You must be a US Citizen or have Permanent Work Authorization.
• You will be required to obtain Military Base Access Security Clearance.
• A valid driver’s license with a record that meets the CLP Fleet Policy is required.

Benefits & Compensation

• We offer an excellent benefits package that includes medical insurance, dental insurance, life insurance, short and long term disability, 401k with company contribution, paid time off and paid holidays.
• The salary range is $32.00 - $36.00 per hour based on experience plus eligible to participate in Short Term Incentive Plan.
• We reserve the right to pay more or less than the posted salary range based on factors unrelated to sex.