Project Coordinator/Project Administrator

Role Accountabilities

• Procurement & Purchase Orders: Coordinate purchase order requests, change orders, contract routing, requisition submissions, and procurement approvals for capital and operational projects.
• Contract Administration: Support contract execution activities, DocuSign workflows, vendor agreements, proposal reviews, and contract documentation management.
• Vendor Management: Serve as a point of contact for vendors and project teams regarding quotes, invoices, payment documentation, and project-related procurement requests.
• Financial & Project Controls: Review funding sources, WBS assignments, material groups, budget ownership, and project coding to ensure accurate financial tracking and reporting.
• Requisition & Capital Tracking: Maintain capital requisition trackers and PO status reporting for governance and leadership review processes.
• Document Management: Maintain SharePoint repositories, project records, procurement files, and audit-ready documentation. Maintain file naming and retention standards.
• Team Support & Training: Provide coaching and guidance to project coordinators and team members on procurement procedures, contract workflows, coding standards, and documentation practices.

Qualifications & Experience

• Education: Bachelor’s degree in accounting, Finance, or related field required.
• Experience: 3–5 years of accounting experience (procurement, change orders, contracting systems, processing contracts, invoice review), preferably in construction or project-based environments.

Technical Skills

• Proficiency in accounting software and Microsoft Excel.

Organizational Skills

• Strong ability to manage a portfolio of projects, deadlines, and complex accounting data.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It’s why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together. You’ll do meaningful work, and no matter what role, you’ll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you. Together, we can create a lasting legacy. Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

• We want you to be able to bring your best self to work every day. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity employer.
• We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Benefits

• Medical, dental, and vision coverage.
• EAP (Employee Assistance Program).
• 401K.
• STD (Short Term Disability).
• LTD (Long Term Disability).
• AD&D (Accidental Death and Dismemberment).
• Life insurance.
• Paid parental leave.
• Reward & Recognition program.
• Optional benefits including wellbeing benefits, adoption assistance, and tuition reimbursement.

Work Hours

• Nine paid holidays.
• 15 days PTO that accrues per year.

Pay Range

The salary range for this position is $60,000 - $80,000. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.