Project Administrator - Construction

McCarthy Building Companies, Inc. is America's premier, 100% employee-owned commercial construction company. With offices nationwide, we specialize in a wide range of project types that are as diverse and wide-ranging as the communities in which we build. Our innovative teams collaborate with clients and industry partners throughout the project life cycle, starting in the earliest stages of design, throughout construction and beyond project completion. McCarthy’s reputation for tackling the toughest building challenges starts with our focus on developing high-performing individuals and teams through award-winning training programs, a best-in-class Total Rewards benefits program, and a connected, inclusive culture aligned with our values: Genuine, We, Not I, All In.

About the role

The Sr. Project Administrator reports to the Project Manager and is responsible for office support, accounting administration, and reporting necessary to keep the project running smoothly. This role will work in conjunction with the project team in a fast-paced environment and will be based on-site at one of our projects in Reno, Nevada.

Responsibilities

• Answer and direct incoming calls, taking messages as necessary
• Maintain filing system (including project directory, master file index, and subcontractor index) and office supplies/equipment
• Distribute incoming mail to project staff/division offices and package/distribute outgoing mail
• Assist project staff with project closeout responsibilities, accounting, and maintenance of cost reports
• Assemble progress reports and maintain the project management database
• Set up vendor accounts for the field office
• Process (or assist in processing) weekly payroll
• For prevailing wage projects: Input, monitor, and track craft payroll and hours in LCP Tracker
• Monitor subcontractor labor tracking for compliance with prevailing wage regulations
• Assemble monthly pay requests to the owner
• Produce manpower summary reports and process new hires
• Track and maintain subcontractor and supplier records

Requirements

• 7+ years administrative experience in the construction industry
• 5+ years experience with certified payroll, pay applications, AP & AR
• Excellent computer skills and proficiency with MS Office products (Word, Excel, PowerPoint, etc.)
• Typing 50+ WPM
• Ability to work in a fast-paced office environment, multi-task, meet critical deadlines with an eye for accuracy and attention to detail
• Ability to work with all levels of project staff and organization
• Experience with Oracle preferred