Project Administrator - Construction

Position Description

The Project Administrator (PA) contributes to the team by:

• Entering accurate job data into Dynamics 365
• Setting up the job folders
• Reading the contract for job specific details
• Ensuring the team is aware of any specific client guidelines
• Selecting appropriate templates
• Requesting documents from the client
• Cooking and scheduling the site visit as needed
• Establishing deliverable due dates
• Conducting government research for the subject property
• Uploading documents received
• Completing assigned sections of the report
• Molding photos into our template
• Adding data from the Application for Payment to our spreadsheet template
• Reviewing the final product for continuity and language
• Converting all native documents into an electronic pdf deliverable and issuing it to the appropriate parties
• Creating and sending invoice(s)

Skills Required

• Display exceptional proofreading, editing, grammatical, content reading, and formatting skills
• Be able to communicate with appropriate outside parties via phone and email displaying a high degree of professionalism and confidentiality
• Be comfortable conducting basic research by phone and online
• Perform successfully in a self-directed manner as well as within a team
• Diligently communicate with team to meet job deadlines
• Respond to fluctuating work loads and changing priorities with a positive attitude
• Organize details for multiple jobs, multiple clients, and multiple teams
• Have exceptional attention to detail
• Continually seek to learn about our clients, building systems, real estate transactions, and how to be a valued team member
• Understand the nature of our business is demanding and that a certain amount of flexibility is critical, and overtime is sometimes required

Physical Requirements

• Must be able to remain in a stationary position 50% of the time
• Occasionally move about inside the office to access office machinery, collaborate with others, etc.
• Frequently communicates with team members
• Must be able to exchange accurate information
• Must be able to recognize errors in written reports that may include photos and diagrams
• Must be able to lift up to 15 pounds at times

Benefits

• Employee Stock Ownership Plan (ESOP)
• Internal growth, continuing education, mentor/mentee opportunities
• 100% paid health insurance premiums for employees
• Up to a 30% match on your 401(k) contributions
• Competitive compensation

Pay

• Expected starting range is $25-29 per hour, with considerations for experience, skills, and education levels

Schedule

• Hybrid schedule—2 days in office, one of which is Monday, and 3 work from home