Project Administrator - Commercial Construction

Responsibilities

• Maintain strong professional relationships with subcontractors, vendors, and owners, providing exceptional customer service
• Manage, process, and track all construction-related documents, including plans, shop drawings, submittals, subcontracts, Change Orders, RFIs, and regulatory documents
• Perform administrative duties to support assigned projects and ensure smooth project execution
• Draft subcontracts and obtain necessary insurance certificates and support documentation
• Resolve project-related issues as directed, ensuring efficient and effective solutions
• Schedule and attend meetings, both on-site and with company and owners, and prepare accurate minutes
• Ensure proper completion of job closeout activities and project archiving
• Manage the process to obtain necessary permits in a timely manner

Requirements

• At least 2 years of experience as a Project Administrator, Project Coordinator, or a similar role in the construction industry (preferred)
• Strong ability to prepare well-written correspondence and reports with minimal assistance
• Punctuality and professionalism in all work-related activities
• General knowledge of commercial construction practices and procedures

Skills

• Strong organizational and time management abilities
• Proficiency in Microsoft Office Suite and project management software (experience with Sage 100 Contractor & Sage CM/Corecon is a plus)
• Ability to handle multiple tasks and work on multiple projects simultaneously
• Excellent written and oral communication skills
• Keen attention to detail and a proactive problem-solving mindset
• Ability to take direction from multiple sources and prioritize tasks effectively