Project & Administrative Assistant

What You’ll Be Working On

• Perform general administrative and office support functions
• Support the group’s business development and marketing initiatives
• Maintain databases and prepare reports to support client management and practice development
• Conduct data entry, summarize financial information, and manage documentation and bookkeeping tasks
• Affiliate in the preparation, formatting, and editing of proposals and pitch materials
• Facilitate effective communication within the group and across the firm
• Develop and prepare PowerPoint presentations for current and prospective engagements
• Compile and organize information required for project initiation and close-out processes
• Assist with timekeeping, billing processes, and preparation of standardized legal documents for court filings, as well as other reporting requirements
• Support the collection, organization, and maintenance of client data
• Conduct industry and company research to support projects and business development efforts
• Cookordinate billing activities and invoice processing

Qualifications

• Minimum of five (5) years of relevant professional experience required
• Associate or Bachelor’s degree in a related field preferred
• Prior experience in paralegal work, bookkeeping, or accounting is advantageous
• Excellent written and verbal communication skills in English
• Advanced proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Access) and QuickBooks
• Strong organizational and time management skills with the ability to prioritize effectively
• Demonstrated adaptability and ability to manage competing demands under pressure
• Strong interpersonal, communication, and problem-solving skills

Benefits

• Competitive compensation
• Full range of benefits including a 401(k) plan, paid time off (holidays, vacation, and sick leave)
• Voluntary medical, dental, and vision insurance
• Company-paid life and disability coverage