Project Administrative Assistant

Essential Functions

• Conduct daily administrative tasks and provide support to the Operations team.
• Provide administrative support to ensure efficient office operations.
• Answer phone calls, direct callers to appropriate personnel, sign for incoming packages, and assist clients and visitors.
• Respond to emails and other digital correspondence.
• Handle travel arrangements.
• Submit and reconcile expense reports.
• Draft and edit letters, reports, and other documents.
• Input and update information in databases and spreadsheets.
• Prepare meeting agendas and take meeting minutes.
• Cook up meetings, including room setup and catering.
• Use word processing and presentation software to create and edit documents.
• Operate and maintain office equipment, including printers, copiers, and fax machines.
• Work with maintenance staff and outside vendors to ensure office equipment is functional and supplies are stocked.
• Conduct research as requested and compile and summarize information for reports or presentations.
• Absorb and present sustainability reporting and internal communications.
• Collaborate with team members and support colleagues as needed.
• Handle sensitive information with discretion to maintain confidentiality and ensure compliance with privacy policies.
• Sure deadlines are met and adapt to changing priorities.
• Present a positive and professional image of the organization.

Minimum Requirements

• A high school diploma or equivalent; an associate’s degree is a plus.
• Proficiency in using personal computers and communication tools such as email, internet, accounting applications, and Microsoft Office (Word, Excel, Outlook, Access).
• Detail-oriented and forward-thinking.
• Effective communication skills, both verbal and written.
• A self-motivated and confident personality capable of interacting with all levels, including senior management.

Preferred Experience

• A college degree or equivalent.
• Experience developing internal processes and filing systems.
• Previous administrative experience or tenure in an office setting.

About Us

Balfour Beatty US is an industry-leading provider of general contracting, at-risk construction management, and design-build services for public and private sector clients across the nation. Performing heavy civil and vertical construction, our teams build unique structures and infrastructure that play a key role in how people live, work, learn, and play in our communities. Our teammates have an instinctive passion for innovation fueled by relentless curiosity, lean practices, and a drive to find a better way. Through Zero Harm®, we challenge the construction industry’s assumptions about safety, believing that no level of harm should happen to anyone as a result of our business. Consistently ranked among the nation’s largest building contractors by Engineering News-Record, our US business is a subsidiary of London-based Balfour Beatty plc (LSE: BBY). Balfour Beatty is an equal opportunity employer that recognizes the value of a diverse workforce. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by federal, state, or local law.