Project Admin/Project Control

General Responsibilities

• Provide onsite administrative and document-control support to the local team.
• Manage project documentation, compliance records, and different files.
• Maintain document version control, file structure, distribution logs, naming conventions, approval routing, and document status tracking.
• Cook up meetings, prepare agendas, take meeting minutes, track action items, and support communication between different departments.
• Sustain project progress tracking, schedule updates, reporting templates, dashboard inputs, and administrative follow-up for open items.
• Support site onboarding documentation, badge/visitor coordination, training record collection, site office logistics, and administrative records.
• Aid with compliance/permitting documentation and basic PO/invoice document routing when needed.

Qualifications

• A high school diploma or equivalent is required.
• An associate's or bachelor's degree in Business, Construction Management, Engineering, or a related field is preferred.
• Two to three years of construction administration, project administration, document control, project coordination, or site office support experience is required.
• Direct semiconductor fab, high-tech manufacturing, or regulated construction project experience is required.
• Strong Microsoft Office skills, particularly Excel, Word, PowerPoint, Outlook, and accurate data entry/reporting, are required.

Skills

• Strong document control, organization, version tracking, file management, and attention to detail.
• Understanding of semiconductor construction documentation and construction phases.
• Strong written and verbal communication skills.
• Ability to manage high-volume paperwork, multiple deadlines, meeting follow-ups, and urgent site requests.
• Professional judgment, confidentiality, customer-service mindset, and ability to keep project records clean and audit-ready.