Project Admin

CAI is a global services firm with over 9,000 associates worldwide and a yearly revenue of $1.3 billion+. With over 40 years of excellence, we unite talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we create tailor-made solutions across the public and commercial sectors and are trailblazers in bringing neurodiversity to the enterprise.

About the role

We are looking for a motivated Project Admin to manage departmental operations, coordinate meetings, support cross-functional communication, oversee travel arrangements, and provide administrative support that enables leaders and project managers to focus on execution. This is a contract, onsite position in Miramar, FL.

Responsibilities

• Plan, schedule, and facilitate recurring and ad hoc team meetings, including preparing agendas and managing Outlook calendar invitations
• Take detailed meeting notes and distribute action items, decisions, and meeting summaries
• Collect status updates from project managers and consolidate information into professional PowerPoint presentations for leadership review
• Coordinate end-to-end meeting logistics, including scheduling, room or virtual setup, materials preparation, and follow-up activities
• Arrange domestic and international travel, including flights, accommodations, and itineraries
• Serve as the primary point of contact for administrative support across the department
• Maintain shared calendars, trackers, and documentation to ensure accurate and up-to-date information
• Support resource planning activities by tracking team capacity and project staffing needs
• Identify and implement process improvements to streamline administrative workflows and reporting

Requirements

• Experience in an administrative, coordinator, executive support, or similar role
• Experience supporting meetings, managing calendars, and coordinating departmental activities
• Strong written and verbal communication skills with the ability to organize and present information clearly
• Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities
• Ability to work independently, take ownership of responsibilities, and follow through on commitments
• Experience collaborating with cross-functional teams, leadership, and external vendors
• Proficiency in Microsoft Outlook, including calendar management, meeting coordination, and inbox organization
• Strong Microsoft PowerPoint skills with the ability to create professional presentations from raw data and updates
• Proficiency in Microsoft Word and Excel for documentation, tracking, and reporting

Preferred Qualifications

• Experience supporting project management or resource planning activities
• Familiarity with Power BI or a willingness to learn data visualization and reporting tools
• Interest in developing skills related to project coordination, business analysis, or data analysis

Physical Demands

• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings
• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

Pay

$25 per hour. Exact compensation may vary based on location, experience, and education.

Benefits

• Medical, dental, and vision insurance
• 401k retirement account access
• Paid sick leave and/or other paid time off as provided by applicable law