Project Admin

Position Overview

We are seeking a detail-oriented and organized Project Administrator to support project management and ensure smooth operations for our commercial electrical projects. This role is vital in coordinating project documentation, managing schedules, and maintaining effective communication between project stakeholders.

Responsibilities

• Assist Project Managers with project coordination and administrative tasks.
• Prepare, organize, and maintain project documentation, including contracts, RFIs, submittals, change orders, and meeting minutes.
• Track and manage project schedules, deadlines, and deliverables.
• Maintain accurate project records.
• Communicate effectively with internal teams, clients, and subcontractors to resolve issues and ensure project milestones are met.
• Monitor project budgets, process invoices, and track expenses in collaboration with the accounting team.
• Support the preparation of bids, proposals, and project reports.
• Ensure compliance with company policies, safety standards, and project requirements.
• Manage logistics for project meetings, including scheduling, preparing agendas, and distributing materials.

Qualifications

• Minimum of 2 years in project administration or a similar role, preferably in the construction or electrical industry.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with project management software.
• Strong communication, and problem solving skills, with the ability to work effectively under pressure in fast paced environments.
• Experience with project management software.

Benefits

• Competitive salary and benefits package
• Opportunities for professional development and career advancement
• Dynamic and collaborative work environment
• Contribution to critical infrastructure and emergency response efforts

Requirements

• Required Skills/Abilities: Excellent organizational skills and attention to detail. Excellent written and verbal communication skills. Proficient in Microsoft Office Suite or similar software.
• Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 25 pounds at times.