Project Admin Officer

Key Responsibilities

• Scheduling regular meetings and recording decisions (e.g. assigned tasks and next steps)
• Breaking projects into doable tasks and setting timeframes
• Creating and updating workflows
• Cooking project activities, including simple tasks and larger plans
• Managing schedules, arranging assignments and communicating progress to all team members
• Preparing action plans, analyzing risks and opportunities and gathering necessary resources
• Working with a team of Project Managers, Site Agents and Project Coordinators, ensuring good communication and collaboration of activities across all teams
• Ensuring that projects meet quality standards and are completed on time and within budget
• Ordering resources, like equipment and software
• Retrieving necessary information (e.g. user/client requirements and relevant case studies)
• Tracking expenses and predicting future costs
• Monitoring project progress and addressing potential issues
• Coordinating quality controls to ensure deliverables meet requirements
• Measuring and reporting on project performance
• Acting as the point of contact for all managers and stakeholders
• Collating and submitting timesheets to Head Office on a weekly basis
• Being liaison officer between site management and Head Office

Qualifications and Experience / Minimum Requirements

• National Diploma in Administration or related field
• Work experience as a Project Administrator or similar role
• Hands-on experience with flowcharts, technical documentation and schedules
• Knowledge of project management software (Microsoft Project)
• Solid organization and time-management skills
• PMP / PRINCE2 certification is an advantage

Competencies

• Multitasking
• Effective Communication skills
• Knowledge of and Proficient with project management software
• Good Interpersonal Skills
• Record Keeping
• Attention to detail
• Solid organization and time management skills

Closing Date

If you are not contacted as a short listed candidate within 4 weeks of the closing date, please consider your application as being unsuccessful.

Candidates are invited to submit a CV together with copies of certificates/driver’s licence (no original certificates).

Applications that are received without copies of required documentation will not be considered.

Closing Date: 8th March 2024

Advert Reference No: KC-PAO

Completed applications can be hand-delivered or e-mailed to the recruitment email address below by the indicated closing date.

To : SA.recruitment@khatocivils.com or careers@southzambezi.com

Khato Civils is an equal opportunities employer. We are determined that no job applicant or employee receives less favourable treatment on the grounds of sex, pregnancy or maternity, gender re-assignment, sexual orientation, religion or belief, marriage or civil partnership, age, race or disability.

Job Features

• Occupational level: Skilled
• Department: Choose
• Location: Location
• Closing Date: Closing Date
• Applications must be sent to: To : SA.recruitment@khatocivils.com or careers@southzambezi.com
• Work Type: Permanent