Project Accountant

About the Role

GMS is seeking a Project Accountant for our New York Office. The Project Accountant provides day-to-day accounts receivable and billing support under general supervision. This role plays a key part in handling and maintaining accurate project records, supporting all project accounting processes. The ideal candidate is highly detail-oriented, organized, and comfortable handling large volumes of data in a fast-paced environment.

Key Responsibilities

• Communicate professionally with clients and maintain positive working relationships
• Facilitate communication between project managers and clients regarding billing matters
• Assist with the monthly generation and issuance of invoices to clients accurately and on time, ensuring all billable items are correctly recorded
• Attach and maintain backup documentation and receipts in Deltek Vantagepoint
• Manage and organize large volumes of electronic accounting records
• Respond promptly to requests from clients and internal team members
• Provide backup support for accounting functions during staff absences
• Upload monthly invoices to client portals (as a back-up)

Required Qualifications

• Associate degree in accounting or business preferred
• 2+ years of accounting or billing experience
• Strong attention to detail and commitment to accounting records
• Ability to prioritize tasks and meet deadlines in a high-volume environment
• Proficiency with Microsoft Office, especially Excel
• Strong written and verbal communication skills
• Ability to manage confidential financial information
• Positive, professional attitude with a willingness to learn and assist where needed
• Strong work ethic and collaborative mindset

Preferred Qualifications

• Experience with Deltek Vantagepoint or similar project-based accounting software
• Experience with project accounting, billing, or expense reporting
• Construction, engineering, or professional services accounting experience a plus

Core Competencies

• Highly organized and detail-oriented
• Strong problem-solving and reconciliation skills
• Ability to manage both electronic and paper-based records
• Professional, customer-service-oriented approach when working with clients

Compensation and Benefits

Salary range: $70,000 – $95,000 commensurate with education, experience, and performance

Benefits:

• 401(k) + company match
• Medical insurance
• Dental insurance
• FSA & HRA
• Life + AD&D insurance
• Profit Sharing
• Paid time off
• Tuition reimbursement

About GMS

GMS is a multi-disciplinary, Structural Engineering and Architecture consulting firm headquartered in New York City, with offices in Los Angeles, California, New Jersey, and Connecticut. We take great pride in our expertise – please visit our website to see what we do. Since our inception in 1991, GMS has won over 400 project awards and has had the privilege of working with many talented engineers and architects, including ten Pritzker Prize winners. GMS has won four (4) AISC Ideas2 awards and has been a national finalist four times for design of innovative steel projects.

Join our team! Celebrating 33 years of service, GMS is proud to have won hundreds of awards and honored to have collaborated with a wide array of excellent architects, owners, builders, corporations, designers, and artists, including ten Pritzker prize laureates on twenty-four different projects and studies. We believe that providing a work environment grounded in excellence for our employees will translate directly into outstanding service for our Clients and the other members of the design/construction community. To provide this level of service, we continually train and encourage our staff to learn about new ideas, technologies, and materials that will advance our collective knowledge and expertise.

Our Philosophy Can Be Summarized As:

• Work hard – Satisfy the needs of the clients and continue to grow our firm together.
• Ask for any help you need – there are no bad questions.
• Nurture your colleagues and allow yourself to be nurtured by them.
• Make suggestions – we all want to be the best we can be.
• Enjoy the time you spend here.
• Do the right thing – treat all ethically and with respect

If you are a smart, inquisitive, and dedicated professional, we hope you will consider joining our team. GMS offers a competitive salary, a comprehensive benefits program, and a 401K retirement plan with a company match.