Project Accountant

Responsibilities

• Execute the complete monthly invoicing cycle, ensuring invoices are prepared accurately and submitted timely in accordance with contract billing terms and schedules
• Review and interpret client contracts to establish billing methods (Lump Sum, Time & Materials, Cost Plus), invoicing frequency, reimbursable expenses, and documentation requirements inclusive of Pay Applications, Waivers and MWBE reports
• Set up new projects in the financial system based on client contract terms, incorporating the appropriate phase/task structure, billing parameters, and insurance obligations
• Cook with project managers to validate project data, fee information, and milestones for accurate and timely billing
• Submit invoices via client-specific portals or through other electronic submission formats
• Track and reconcile project-level financial data, including prior billing, contract value, and remaining fee balances
• Maintain accounts receivable by following up on outstanding invoices and maintaining billing logs
• Ensure client and subconsultant certificate of insurance compliance is up to date and properly filed
• Prepare and submit reporting for MWBE, city, state, and local agency contracts as required
• Review subconsultant invoices and ensure required documentation is complete and compliant

Qualifications

• High school diploma required; post-secondary degree in Accounting, Finance, or Business preferred
• Minimum 5 years of experience in project accounting or billing within an architecture, engineering, or construction (AEC) environment.
• Strong understanding of project billing methodologies, contract compliance, and industry-standard invoice practices
• Proficiency in Deltek Vantagepoint / Vision required
• Skilled in Microsoft Excel, Outlook, and Word
• Familiarity with FAR and other federal contract compliance preferred
• Exceptional attention to detail, ability to manage deadlines across multiple active projects, and strong organizational skills
• Strong written and verbal communication skills; must be comfortable interacting with internal teams and external clients professionally
• Must be legally authorized to work in the United States for any employer without sponsorship now or in the future

Benefits

• Comprehensive benefits package including medical, dental, vision, disability, life, flexible spending accounts, 401(k), and profit sharing
• Paid leave inclusive of holidays, PTO, and paid parental leave

About the Role

PGAL is a national design firm specializing in architecture, engineering, interiors, and planning for a diverse group of public and private sector clients. We believe great design grows from a supportive, energized environment. Thats why we encourage initiative, value diverse perspectives, and give team members the opportunity to take meaningful ownership of their work. From your first day at PGAL, you will be part of a collaborative process where your voice matters and your contributions make a real impact. If you are seeking a firm where design excellence is matched by commitment to professional development and a culture that values people, PGAL offers a place to thrive and grow.