Program Support Assistant

Qualifications

• Time-In-Grade Requirement: Applicants must meet time-in-grade requirements within 30 days of the closing date of this announcement.
• Specialized Experience: One year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization.
• Examples of specialized experience include conducting data collecting, compiling data, tracking data and statistical information from existing databases; coordinating incoming data from a variety of sources, reviewing documents, reports and/or applications for omissions and inconsistencies; ensuring data entry is complete and accurate; generating a variety of reports; maintaining appointment calendar, scheduling, coordinating meetings, preparing meeting minutes and scheduling conferences and serving as timekeeper.

Responsibilities

• Provide technical and administrative guidance necessary to achieve efficient service operations within the VA medical facility and maintain stakeholder satisfaction.
• Prepare and track documents and correspondence to coordinate actions and close action items.
• Anticipate obstacles to operational management that are likely to interfere with the accomplishment of objectives and take or recommend the necessary action to prevent their occurrence.
• Provide required documents within required timeframes for position management, hiring actions, FTE requests, and performance appraisals.
• Serve as the timekeeper for and is familiar with timekeeping codes and the process for validating and processing timecards accurately.
• Manage and maintain electronic files and program data in SharePoint and on shared drives.
• Provide support for HPE Office staff in data collection, data entry, and financial analysis work.
• Prepare and distribute approved agendas, prep materials, and minutes of meetings.
• Oversee logistics, planning, and preparation for HPEO meetings including scheduling, materials, travel and lodging arrangements, and special events.
• Perform other duties as assigned.

Pay

Not specified.

Schedule

0730-1600 Monday- Friday - Schedule is subject to change based on agency requirements.

Telework

Ad-hoc.