Program Support Assistant

About the role

The position is located within the Medical Center's Environmental Management Service (EMS) reporting to the EMS Chief. The primary purpose of this position is to provide program support and administrative assistance to the EMS Chief and staff. The position assists with all aspects of the administrative management of EMS, human resource staffing, grievance tracking and timeframes, preparation of position management, development of database or spreadsheets to automate paper processes within EMS.

Responsibilities

• Assists Chief, EMS with implementing timely responses to all actions required by the department and its supervisors such as V ACO Directives, IG Actions, VISN Requests, Director Requests, or other work-related requests for EMS departments.
• Tracks and maintains all current documents necessary to meet requirements of accrediting bodies such as The Joint Commission.
• Oversees administrative responsibility for EOC program. Tracks VA Medical Center Service Line and Department deficiencies. Provides notification of 14 day deficiency monitoring and correction.
• Prepares quarterly EOC deficiency reports.
• Collections and maintains CWT work hour's database.
• Collections and maintains Regulated Medical Waste (RMS) manifests and data tracking.
• Prepares GEMS Committee reports concerning Regulated Medical Waste (RMW), Waste Management and Recycling.
• Uses the Veterans Health Information & Technology Architecture (VISTA) to access information in the Medical Center Computer System.
• Maintains and updates all EMS regulations, polices, instructions, standing memorandums, and guidelines pertaining to JCAHO, OSHA, EPA, PA DEP, VACO Environmental Management Technical Procedures for Housekeeping, Waste Management, Linen/Lau:1d1y Services, and Pest Control.
• Maintains and coordinates all suspense's within EMS. This includes preparing responses including data collection for various suspense and routine reports.
• Updates EMS policies and memorandums; as required, develops policies and memorandums for EMS.
• Assists EMS staff with a full range of human resources requirements including assisting supervisors with projecting staffing needs, writing position descriptions, developing job reviews, preparing performance appraisals and competencies, and drafting disciplinary and adverse actions.
• Provides administrative support to EMS as a fund control point clerk in support of budget administration and financial systems. Monitors Control Point (CP) funding and submits necessary funding requests.
• Maintains and tracks all equipment inventories lists (EIL's) for EMS. Maintains 5 year plans and keeps project reports up to date.
• Prepares Purchase Requests, Equipment Orders as required. Collects data for Statement of Work (SOW) justifications.
• Serves as the EMS Key/Lock Manager.
• Performs other duties as assigned.

Physical Requirements

The work is primarily sedentary, although some slight physical effort may be required.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement.