Program & Proposal Coordinator

Duties / Responsibilities

• Aid Science faculty/staff in proposal preparation to identify requirements and a timeline for submission.
• Support PIs in budget development, analysis, planning, and projections.
• Collaborate with Science faculty and staff, as well as other university research partners and collaborators, to facilitate research proposal submissions.
• Assist faculty and department staff with hiring on research accounts (e.g., graduate research assistants), summer labor, and effort certifications.
• Ensure compliance with federal, state, and local government requirements related to pre-award proposal submissions to OSP.
• Independently make decisions concerning documents for submission, authorize actions, and manage the pre-award proposal process in conjunction with the PI.
• Foster and maintain working relationships across departments.
• Interface with Science faculty for post-award processing to manage awards and comply with reporting requirements.
• Establish working relationships with PI research collaborators, including monitoring and payment approval for sub-recipients and professional services contracts.
• Cross-train and gain knowledge of university and departmental post-award policies and procedures.
• Develop and maintain a research proposal database for use in report preparation to the Dean and Associate Dean.
• Maintain a database of awards, related expenditures, and remaining funding associated with research activities.

  Minimum Requirements

  • Bachelor's degree in a related field, or an equivalent combination of education and experience.
  • 1 - 2 years of verifiable, full-time related work experience.
  • Proficient with computers and applicable software, including word processing, spreadsheets, and database programs.
  • Excellent written and verbal communication skills.

  Desired Qualifications

  • Bachelor's degree and 3-5 years of full-time, verifiable, related work experience, preferably with contracts, accounting, or research administration.
  • Prior university experience is desired.
  • Familiarity with Banner Finance is preferred.