Program Office Coordinator

About the role

The Southeast Campus program of The Home for Little Wanderers based in Plymouth, MA is seeking a Program Office Coordinator. The person in the role will provide administrative coordination and support to the program, in addition to overseeing the facility's needs and ensuring the appropriateness of the maintenance and upkeep of the program.

Responsibilities

• Complete and deliver service reports, census reports and school lunch forms.
• Complete the data entry of incident reports, restraint reports, client and staff data/records.
• Maintain SSI letters and delivery.
• Generate monthly program reports and manage administrative filing, mailing and copying.
• Oversee the housekeeping and upkeep of the building and grounds of the program to ensure that the program remains clean and safe.
• May play the role of Safety Officer at the program.
• Ensure the safety and security of the program.
• Report any security incidents to Program AVP and Facilities Manager.
• Maintain required fire drills quarterly.
• Maintain program computers, copiers, fax machines.
• Clock servicing when needed.
• Ensure timely submission of bills and staff timesheets.
• Complete and manage petty cash request, reimbursement forms, check requests.
• Attend Management Team meetings.
• Provide minutes of the meeting to management staff.

Qualifications

• Bachelor’s degree a plus.
• Experience within an office or agency.
• Supervisory experience preferred.
• Excellent written and verbal communication skills.
• Computer literate including Microsoft Office and Internet Explorer.

Benefits

In addition to the chance to make a lasting impact on the lives of the youth we serve, The Home for Little Wanderers offers competitive salaries and a comprehensive benefits package including:

• Health, Vision and Dental Insurance are available.
• Generous time off including up to 15 days per year for new full-time employees, plus 11 holidays, and 5 sick days.
• Extensive training to new staff.
• Tuition reimbursement of up to $3,000 per fiscal year.
• 403(b) Retirement Plan with employer match.
• Employer paid Long-term and Short-term Disability Insurance, plus Basic Life and AD&D Insurance.

Pay

Pay Range Positioning Summary
The pay range listed represents the company’s good faith estimate of the salary or wage range for this position at the time of posting, as required under applicable law. Actual compensation will be based on a variety of factors, including a candidate’s relevant experience, education, skills, and internal equity relative to other employees in similar roles. Candidates with less directly related experience may be placed toward the lower end of the range, while those with extensive or specialized experience may be placed toward the higher end. Market conditions and budget considerations may also influence final pay decisions.