Program Coordinator

Location: Upper East Side, NYC offices

Salary range: $43.96 - $50.44 per hour

About the role

Provides programmatic and administrative support to department-specific clinical program(s) within Pulmonary Medicine and Critical Care.

Responsibilities

• Maintains licenses, credentials, and reappointments for program faculty.
• Handles procurement activities for goods, services, and/or equipment.
• Assists with overall program quality assurance and compliance.
• Assists with patient selection, recruitment, scheduling, and outreach.
• Supports site visits and audits; ensures readiness, compliance, and issue resolution.
• Prepares materials for external and internal program-related presentations; may present at meetings.
• Assists with program development and patient flow assessment.
• Maintains electronic and hard copy files and databases.
• Performs patient care-related activities: schedules appointments/testing, obtains referrals/pre-certification, updates medical records.
• Trains new staff on program-related systems, policies, and protocols.
• Handles day-to-day administrative/clerical tasks, including editing protocols, manuscripts, and abstracts.
• Schedules and coordinates meetings.
• If applicable, assists with maintaining the program’s website and promotional materials.

Requirements

• High School Diploma (required).
• Bachelor’s degree (preferred).
• Approximately 3 years of related experience coordinating specialty programs.
• Knowledge of medical terminology and third-party billing systems.