Program Manager for Outreach and Student Engagement

Job Summary/Purpose

The Program Manager for Outreach & Engagement provides operational coordination and management for pathway programs, recruitment outreach initiatives, student engagement programming, grant development, and divisional research compliance within the Division of Admissions, Advising & Student Life. This role collaborates across Admissions, Student Affairs, and external partners to strengthen pathway programs, enhance community engagement, and promote access to medical education, with a particular focus on West Virginia and rural populations.

Essential Duties and Responsibilities

• Develop and coordinate recruitment outreach initiatives aligned with the School of Medicine priorities. Support the Admissions office with applicant engagement and recruitment programming. Conduct recruitment travel in-state and out-of-state to colleges, universities, and professional conferences. Build and maintain partnerships with pre-health advisors, educational institutions, and community organizations. Represent the School of Medicine at recruitment events, fairs, and community engagements. Assist with the development of presentations and recruitment materials. Track and report recruitment engagement metrics and outcomes.

• Design, implement, and evaluate pathway programs aligned with institutional mission. Coordinate summer enrichment programs, workshops, and pre-medical development initiatives. Track participant outcomes and assess program effectiveness using data-driven approaches. Collaborate with faculty, advisors, and external partners to enhance program impact. Provide operational insight of pathway and enrichment programs. Coordinate logistics, programming, and evaluation of outreach initiatives. Monitor program effectiveness and prepare annual outcome reports. Support alignment of pathway initiatives with accreditation and institutional goals. Collect, analyze, and report on program performance, impact, and outreach metrics. Track and report engagement data using CRM tools (e.g., REDcap, Salesforce, or Excel).

• Support medical student affinity organizations; assist with program coordination, event logistics, budget tracking, and compliance. Support student leadership development and engagement initiatives and activities. Develop programming that supports student engagement, belonging, and professional development. Partner with Student Affairs to support initiatives that promote wellness, inclusion, and professional identity formation. Support retention-focused strategies across the learner lifecycle.

• Identify federal, state, foundation, and private funding opportunities. Assist in the preparation, writing, and submission of grant proposals. Assist in the coordination of grant budgets in collaboration with leadership and finance. Track measurable outcomes tied to grant deliverables. Ensure compliance with sponsor reporting requirements.

• Manage IRB protocols related to outreach, recruitment, and program evaluation. Maintain required regulatory documentation and ensure timely submissions, amendments, and renewals. Ensure compliance with university policies with university policies and applicable federal regulations.

• Develop metrics to assess outreach effectiveness, applicant pipeline growth, and student engagement outcomes. Prepare reports and presentations for leadership on program impact and strategic recommendations. Ensure compliance with institutional policies and accreditation standards (e.g., LCME considerations).

• Develop and submit program budgets for review and approval. Support accreditation-related reporting as applicable.