Program Manager, DOE Loan Reporting & Administration

Position Overview Support the administration and reporting activities associated with the Company’s U.S. Department of Energy (DOE) loan. Responsible for collecting and organizing project information, maintaining dashboards and compliance records, preparing draft reports, and coordinating documentation for loan draw requests. Work closely with the VP of Funding, Senior Program Manager, and internal departments to ensure information is accurate, complete, and available within required timelines. Key Responsibilities Program Administration & Coordination · Maintain the program calendar, track deadlines, and follow up with departments on required information and deliverables.· Coordinate meetings, prepare materials, and document action items.· Assist with responses to DOE and other stakeholder information requests.· Coordinate logistics and supporting materials for DOE reviews and site visits.· Identify missing information, conflicting priorities, or potential delays and raise them to the Senior Program Manager or VP of Funding. Data & Dashboard Management · Develop and maintain dashboards showing compliance status, project progress, financial information, and key risks.· Collect and reconcile information from Finance, Engineering, Environmental, Operations, and project controls teams.· Review data for completeness and consistency and work with the responsible departments to resolve discrepancies.· Maintain reporting templates, data sources, and supporting records.· Prepare clear summaries and visualizations for internal and executive reporting. Compliance & Documentation Support · Maintain the compliance calendar and track required submissions under the applicable financing agreements.· Gather supporting documentation and prepare draft compliance reports and certification packages for review.· Maintain a centralized repository of agreements, correspondence, submissions, approvals, and supporting records.· Organize evidence for audits and DOE monitoring reviews and follow established retention requirements.· Track outstanding documentation and follow up with the responsible teams. Financial Reporting & Draw Request Support · Collect financial reports and expenditure documentation from Finance and project teams.· Assemble draft draw request packages using established requirements and checklists.· Check documentation for completeness and route eligibility or financial questions to the appropriate reviewer.· Coordinate internal reviews and track outstanding comments and approvals.· Maintain records of draw requests, supporting documentation, and disbursement status. Project Performance & Risk Reporting · Compile construction progress, milestone, cost, and schedule information provided by project teams.· Collect environmental and safety reports for inclusion in required reporting packages.· Following commercial operation, compile operating metrics such as output, availability, capacity factor, and reliability.· Maintain the program risk register using updates from the responsible departments.· Track reported variances, mitigation activities, and corrective actions and flag overdue updates. Communication & Reporting · Prepare draft reports, presentations, and stakeholder updates for review.· Translate departmental inputs into clear, consistent reporting materials.· Coordinate follow-up on information requests and reporting comments.· Provide regular updates on deliverable status, data gaps, and upcoming deadlines. What We Offer Competitive salary commensurate with experienceComprehensive benefits package including:Medical, dental, and vision insurance401(k) plan with company matchPaid time off (PTO) and holidaysProfessional development support and tuition assistanceA collaborative, mission-driven work environment with opportunities for career growth Requirements · Bachelor’s degree or an equivalent combination of education and relevant experience.· Minimum of 5 years of relevant experience in program coordination, project reporting, funding administration, or compliance support.· Demonstrated experience developing and maintaining dashboards and data visualizations using tools such as Power BI, Tableau, or comparable platforms.· Strong technical writing skills and experience preparing formal reports; federal funding or lender reporting experience preferred.· Experience maintaining project schedules, tracking tools, risk registers, and document repositories.· Strong analytical and organizational skills, with the ability to reconcile information, identify discrepancies, and manage competing deadlines.· Proficiency in Microsoft Excel and project management tools; familiarity with Primavera preferred.· Experience in energy, power generation, or large-scale infrastructure projects preferred.