Program Coordinator, Senior - Department of Surgery

Duties & Responsibilities

• Oversee the day-to-day operations of the fellowship program.
• Cookrecruitment, application, interview, and selection processes for fellows.
• Manage onboarding, orientation, and off-boarding of fellows.
• Liaise with faculty, staff, and leadership to align program goals.
• Provide administrative support to the Program director and division faculty, anticipating needs and ensuring seamless daily operations.
• Manage faculty calendars, coordinate complex schedules, and arrange travel, lodging, and itineraries.
• Draft, edit, and distribute correspondence, presentations, and reports on behalf of division leadership.
• Support academic and clinical initiatives through effective communication, organization, and documentation.
• Cookordinate physician and fellow availability for assigned call schedules; create and distribute call schedules to physicians, hospital staff and residents; enter call schedule into QGenda.

Accreditation, Compliance & Reporting

• Oversee the Fellowship Council accreditation management for program, including monitoring milestones, maintaining required documentations, and preparing for site visits and annual reviews.
• Ensure compliance with all program requirements, including curriculum standards, case logs and program evaluations.
• Maintain and update all accreditation-related materials, including program policies, handbooks, evaluations, and annual reports.
• Collect, track and analyze fellowship metrics, evaluations and outcome data.
• Implement and maintain program information.
• Prepare summary data for faculty meetings, program reviews and annual reports.

Financial Oversight & Budget Management

• Manage the fellowships budget in coordination with the Program Director and business office.
• Track expenditures, fellow stipends, travel, training funds, and reimbursements.
• Aid faculty and fellows with travel authorizations, purchasing, and expense reimbursements.

Knowledge, Skills, And Abilities

• Proficiency in Microsoft Excel, Word and Office.