Program Coordinator (School Age Care)

Position Summary

The School Age Care Coordinator plays a key role in managing and expanding the Hudson School District's school age care program. This includes before and after school childcare and 4K wrap care. The Coordinator ensures high-quality programming, fosters community partnerships and enhances learning.

Qualifications

• Bachelor's degree in education, community development, recreation management, or a related field (preferred); equivalent work experience may be considered.
• Minimum of 2 years of experience in program coordination, education, school age care (preferred).
• Strong organizational and project management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to engage diverse groups and build strong community relationships.
• Strong problem-solving skills to address program challenges and improve offerings.
• Proficiency in Google Suite and social media platforms for communication, marketing, and program management.

Essential Duties & Responsibilities

Supervisory Responsibilities

• Lead, supervise, and provide direction for School Age Care employees and ensuring high-quality program delivery.
• Provide ongoing coaching, training, and performance feedback to staff.
• Establish clear expectations for childcare employees, fostering a positive and professional work environment.

Program Development & Management

• Oversee the planning, development, and continuous improvement of programs to meet the needs of students, families, and community members.
• Coordinate logistics, including scheduling, staffing, and resource allocation.
• Develop and implement safety protocols and supervision procedures for childcare and enrichment programs.
• Conduct surveys and program assessments to evaluate effectiveness and make data-driven improvements.

Staff Recruitment & Development

• Recruit, hire, and train instructors and School Age Care staff.
• Provide ongoing professional development and mentorship for program staff.
• Assign tasks and monitor staff performance to ensure program goals are met.

Community Engagement & Marketing

• Build and maintain strong partnerships with local organizations, businesses, and community leaders to expand program opportunities.
• Promote programs through social media, newsletters, flyers, and other marketing strategies to increase participation.
• Collaborate with Student Services and special education staff to develop inclusive programming and support students with special needs in childcare and enrichment activities.

Budget & Operations Management

• Monitor program revenues and expenditures to ensure financial sustainability.
• Assist in the development of annual budgets and funding strategies in collaboration with leadership.
• Keep district administrators and custodial staff informed about facility usage, programming updates, and operational needs.

Community & Family Support

• Act as the primary point of contact for parents, families, and community members, addressing inquiries, concerns, and complaints in a timely and professional manner.
• Ensure all staff and instructors adhere to district policies, procedures, and expectations.
• Maintain confidentiality and professionalism in all interactions.

Other Responsibilities

• Attend and participate in school events, meetings, and professional development opportunities, including some evening hours as needed.
• Maintain regular, punctual attendance and ensure program consistency.
• Perform additional duties as assigned by school administration.

Physical & Work Environment Requirements

• Ability to stand, walk, and sit for extended periods.
• Occasional lifting, carrying, or pushing of materials and classroom equipment.
• Ability to communicate effectively in person, via phone, and through electronic means.
• Work primarily in a school setting, with occasional outdoor supervision and off-site activities.

Terms of Employment

• Contract Length: 260 days per year.
• Performance evaluations will be conducted by the Chief Academic Officer, in accordance with Hudson School District Board of Education policies.