Program Coordinator, Information Technology

About the role

The City of Eugene seeks an IT Program Coordinator to join the Information Services Division. This role requires a blend of public sector financial insight and technical expertise, with responsibilities including coordinating financial tasks, developing processes, and preparing reports.

Responsibilities

• Serves as a core member of the IT Finance Team leading IT purchasing for the City of Eugene.
• Develops and refines division-level finance and human resource processes and workflows.
• Performs IT procurement and purchasing tasks including contract management and purchasing for the division.
• Creates financial reports to evaluate financial trends and support billing.
• Evaluates, consolidates, and performs basic data analysis.
• Cheks information for accuracy and applicability to work program.
• Captions timekeeping for the division.
• Coordinates division human resources processes including recruitments, onboarding, and related tasks.
• Prepares a variety of division-wide communications such as monthly newsletters and emails regarding financial and administrative matters.
• Represents the division on various City-wide committees.
• Works with vendors and other partners to support division goals.
• Plans, prepares and presents information related to IT finance and human resource tasks to division leadership.
• Supports the Telecom Program with purchasing and administrative support.
• Supports the ISD Leadership Team by taking meeting notes and running meeting technology.
• Supports a variety of office tasks.
• Performs related and other duties as assigned.

Qualifications

• Four years of progressively responsible clerical or administrative support experience, including two years' experience managing contracts, records, and / or financial data.
• An equivalent to a high school diploma or G.E.D. or a combination of experience totaling 4 years.

Skills

• Effective customer service practices and vendor management skills.
• Business English, grammar, spelling, and punctuation; strong editing and proofreading skills.
• Basic math and data analysis skills.
• Basic public purchasing and contracting laws and regulations.
• Learn and implement the City’s Finance systems and practices including applying public purchasing regulations and financial record keeping processes.
• Learn how to administer contracts and other agreements and documents.
• Work within, and adhere to, strict project deadlines.
• Gather and evaluate a variety of data to develop and prepare effective reports associated with financial tracking.
• Evaluate issues and solve problems; discuss problems and complaints tactfully, courteously and effectively with co-workers, staff at other departments or agencies, and vendors.
• Train coworkers in processes and procedures (such as time entry, etc.) as needed.
• Write clear and concise reports and other correspondence.
• Communicate effectively, both orally and in writing.
• Work independently and in team settings.
• Make appropriate decisions regarding work methods and priorities.
• Use independent judgment in making decisions; handle confidential information with tact and discretion.
• Perform and prioritize a variety of general administrative support duties.
• Learn basic IT principles and practices.
• Apply that information to vendor management and IT Finance tasks.
• Provide customer service with courtesy and tactfulness.
• Use a variety of software and IT tools including Microsoft applications like Word, Excel, PowerPoint, etc.
• Build effective working relationships with all coworkers, other departments, and agencies.
• Perform physical activities that are essential functions of the position including speaking, hearing and lifting of supplies and boxes.

Benefits

The City of Eugene offers robust and competitive benefits. For more information, select the Benefits Tab, or view benefits summaries as well as see information about all employee benefits.