Program Coordinator GME - Maternal Fetal Med Clinic

Responsibilities

• Serve as the lead administrative person for the GME residency/fellowship program.
• Manage the daily operations and activities of the GME residency/fellowship program(s).
• Function as an important liaison with learners, faculty and other staff members, and the ACGME.
• Aid the GME Program Director and/or other levels of GME Program Coordinators or Administrators in the design, implementation and management of the administrative/academic operations of the program.
• Cook up educational activities (e.g., didactic conference schedule, Grand Rounds, etc.) that support the program’s curriculum and adhere to ACGME requirements.
• Provide guidance to residents/fellows on program and GME policies, and non-clinical aspects of the program.
• Design, deliver, and report timely completion of resident/fellow, faculty, and program evaluations through the Residency Management System (RMS).
• Cover accreditation activities including ACGME Site Visits, Self-Studies, Internal Reviews, annual program reviews, etc.
• Develop understanding of ACGME policies and procedures, including familiarity with the Common Program Requirements as well as Specialty-Specific requirements.
• Ensure GME and departmental and program policies and procedures are communicated/available to the GME Program Director, faculty, residents/fellows, and staff.
• Aid with resident/fellow recruitment and selection processand oversee the appointment process for incoming trainees in coordination with policies and procedures provided by the GME Office.
• Aid the PD and faculty in planning program quality improvement projects.
• Prepare Program Letters of Agreement (in coordination with the GME Office) with participating institutions and training sites. Ensure agreements are revised as needed.
• Track, document, and report on educational activities for residents, for the purpose of meeting board certification requirements, meeting program accreditation requirements, and complying with the policies and procedures of the Office of Graduate Medical Education (GME).
• Utilize systems and reporting to inform the GME Program Director of program compliance with organizations such as ACGME, AMA, NRMP, and any other program-level related organizations.
• Utilize the RMS to record, maintain and report on all aspects of the resident’s/fellow’s training experience(s), including demographics, scholarly activity (including faculty), procedure certification, performance/semi/summative evaluations, block/shift/clinic schedule, and duty hours.
• Maintain close working relationships with the Office of GME to remain compliant with all necessary requirements for all residents/fellows, visiting residents, and faculty.
• Cook up, organize, and schedule GME program events including recruitment, orientation, graduation, retreats, conferences and various meetings.
• Prepares and distributes materials for conferences and lectures.
• Attend all GME driven meetings and trainings.

Requirements

• Education Requirements: Associate's degree or equivalent.
• Licensure/Certification Requirements: None required.
• Professional Experience Requirements: With a Bachelor's degree, no previous experience required. With an Associate's degree, three (3) years of related experience required. With a high school diploma, five (5) years of related experience required.
• Knowledge/Skills/and Abilities Requirements: Work requires skills in leadership and personnel management. Work requires good organizational skills. Work requires excellent oral and written communications skills. Work requires experience with Microsoft Office. Work requires setting priorities and organizing work to meet strict deadlines. Work requires making decisions independently on a variety of complex matters and escalating issues when needed. Work requires establishing and maintaining cooperative working relationships with those contacted during the course of work. Work requires familiarity with ACGME, TMB, and NRMP policies and procedures. Work requires understanding of hospital regulatory environment. Work requires independent work, initiative and skills to adapt quickly to changes in work requirements and assignments. Work requires diplomacy, compassion, sensitivity, and a commitment to carry out professional activities. Work requires handling sensitive information with absolute confidentiality.