Program Coordinator - Events

Responsibilities

• Support event production tasks including guest registration, tracking sponsorship revenue and benefits, procurement and auction fulfillment, gift processing, and event logistic support.
• Care for auction item management, including procurement administration and fulfillment.
• Cook up day-of event logistics including set up, registration, troubleshooting, and clean up.
• Assist with the recruitment and training of event volunteers including responding to inquiries and providing day-of event support.
• Provide general administrative support for the team which may include answering emails and phones; providing meeting support including scheduling, drafting agendas, and taking minutes; managing ProCard and budget reconciliation; implementing electronic filing; and making conference room reservations.
• Cook up across teams to support program activities.
• Respond to donor and/or internal inquiries while providing excellent customer service.
• Responsible for complex data entry and data hygiene functions.
• Carry out a portfolio of recurring assignments.
• Follow established gift processing and gift handling procedures and documentation.
• Collaborate to refine, improve, and document processes and process improvements.

Qualifications

• Bachelor’s degree or equivalent experience.
• One year work experience.
• Ability to set priorities, meet deadlines, and manage multiple projects in a fast-paced, changing environment.
• Event planning experience, preferably in a nonprofit or similar setting.
• Ability to periodically perform light lifting, carrying, pushing, or pulling of event materials weighing approximately 20 pounds.
• Excellent written, verbal, and interpersonal communication skills.
• Highly developed organizational and information management skills.
• Strong attention to a high level of detail and quality of work.
• Ability to build relationships and work collaboratively within a complex organization.
• Proficiency with Microsoft Office Suite and experience with a CRM, Raiser’s Edge/RENXT, or related fundraising software.
• Ability to handle and respect confidential and sensitive information.