Program Events Coordinator

About the role

The Program department offers seminars and other public, staff-programmed events that align with the mission of BGTC. The department schedules speakers, emcees, pastors-in-residence, worship leaders and musical artists to enhance each attendee's experience. It produces event-related collateral material for each event, negotiates agreements with all event platform and support staff and provides accurate reports at the close of each event. The department also conducts strategic planning to meet the operational goals of BGTC.

Responsibilities

• Prepares and administers programming elements for Cove-sponsored seminars, retreats, Intensive Bible Trainings, Guided Personal Spiritual Retreats, senior events, concerts, and other special events as directed, with the exception of women’s day-events
• Serves as the Program Department primary point-of-contact and administrative support for emcees, worship leaders, artists, Pastors-In-Residence and Chaplains, including requesting honoraria and processing expense reports
• Captures and manages the program event daily schedule, and uploads it to The Cove website
• Prepares and processes artist, worship leader and emcee bios and photos
• Affords administrative support for the Program Manager
• Clears communication of programming needs, facility-wide, for each event, including facility set-up and collateral materials
• Arranges seating assignments for all “An Evening at The Cove” and “Christmas at The Cove” concert events, in conjunction with the Reservations and Guest Services departments

Requirements

• Maintains a personal, active relationship with Jesus Christ and is a consistent witness for Jesus Christ
• Faithfully upholds BGEA in prayer
• Participates in daily BGEA staff devotions including Bible reading, and leading group prayer as schedule permits
• Demonstrates behavior aligned with BGEA’s Mission Statement, Statement of Faith, Hallmarks, policies, and expectations
• Effectively represents Jesus Christ to those within both personal and professional spheres of influence

Essential Duties and Responsibilities

• Prepares and administers programming elements for Cove-sponsored seminars, retreats, Intensive Bible Trainings, Guided Personal Spiritual Retreats, senior events, concerts, and other special events as directed, with the exception of women’s day-events
• Serves as the Program Department primary point-of-contact and administrative support for emcees, worship leaders, artists, Pastors-In-Residence and Chaplains, including requesting honoraria and processing expense reports
• Captures and manages the program event daily schedule, and uploads it to The Cove website
• Prepares and processes artist, worship leader and emcee bios and photos
• Affords administrative support for the Program Manager
• Clears communication of programming needs, facility-wide, for each event, including facility set-up and collateral materials
• Arranges seating assignments for all “An Evening at The Cove” and “Christmas at The Cove” concert events, in conjunction with the Reservations and Guest Services departments

Marginal Duties and Responsibilities

• Proofread and edit seminar printed material
• Performs other duties and fulfills other responsibilities as assigned

Job Specifications

• Bachelor’s degree, or equivalent work experience, required
• Excellent computer and software skills, with particular strength in Excel, Word, and Outlook
• Typing skills with accuracy in spelling, grammar, and number tabulations
• Excellent organizational skills, with strong attention to detail
• Ability to relate to people well, being approachable, as well as have the ability to manage administrative tasks simultaneously
• Experience in the use of, or ability to learn, Visual One software, and uploading web documents
• Basic knowledge of budget preparation and administration

Physical/Mental Demands

• Availability to work extended hours as needed
• Flexibility, adaptability, and openness to change
• Ability to work independently without close supervision
• Pleasant professional appearance and demeanor
• Ability to work as a team member
• Ability to appropriately maintain confidentiality
• Ability to lift 35 pounds

Working Conditions

• Conventional office environment

Ministry Requirements

• Maintains a personal, active relationship with Jesus Christ and is a consistent witness for Jesus Christ
• Faithfully upholds BGEA in prayer
• Participates in daily BGEA staff devotions including Bible reading, and leading group prayer as schedule permits
• Demonstrates behavior aligned with BGEA’s Mission Statement, Statement of Faith, Hallmarks, policies, and expectations
• Effectively represents Jesus Christ to those within both personal and professional spheres of influence

Skills and Knowledge

• Bachelor’s degree, or equivalent work experience, required
• Excellent computer and software skills, with particular strength in Excel, Word, and Outlook
• Typing skills with accuracy in spelling, grammar, and number tabulations
• Excellent organizational skills, with strong attention to detail
• Ability to relate to people well, being approachable, as well as have the ability to manage administrative tasks simultaneously
• Experience in the use of, or ability to learn, Visual One software, and uploading web documents
• Basic knowledge of budget preparation and administration

Physical/Mental Demands

• Availability to work extended hours as needed
• Flexibility, adaptability, and openness to change
• Ability to work independently without close supervision
• Pleasant professional appearance and demeanor
• Ability to work as a team member
• Ability to appropriately maintain confidentiality
• Ability to lift 35 pounds

Working Conditions

• Conventional office environment

Ministry Requirements

• Maintains a personal, active relationship with Jesus Christ and is a consistent witness for Jesus Christ
• Faithfully upholds BGEA in prayer
• Participates in daily BGEA staff devotions including Bible reading, and leading group prayer as schedule permits
• Demonstrates behavior aligned with BGEA’s Mission Statement, Statement of Faith, Hallmarks, policies, and expectations
• Effectively represents Jesus Christ to those within both personal and professional spheres of influence

Job Specifications

• Bachelor’s degree, or equivalent work experience, required
• Excellent computer and software skills, with particular strength in Excel, Word, and Outlook
• Typing skills with accuracy in spelling, grammar, and number tabulations
• Excellent organizational skills, with strong attention to detail
• Ability to relate to people well, being approachable, as well as have the ability to manage administrative tasks simultaneously
• Experience in the use of, or ability to learn, Visual One software, and uploading web documents
• Basic knowledge of budget preparation and administration

Physical/Mental Demands

• Availability to work extended hours as needed
• Flexibility, adaptability, and openness to change
• Ability to work independently without close supervision
• Pleasant professional appearance and demeanor
• Ability to work as a team member
• Ability to appropriately maintain confidentiality
• Ability to lift 35 pounds

Working Conditions

• Conventional office environment

Ministry Requirements

• Maintains a personal, active relationship with Jesus Christ and is a consistent witness for Jesus Christ
• Faithfully upholds BGEA in prayer
• Participates in daily BGEA staff devotions including Bible reading, and leading group prayer as schedule permits
• Demonstrates behavior aligned with BGEA’s Mission Statement, Statement of Faith, Hallmarks, policies, and expectations
• Effectively represents Jesus Christ to those within both personal and professional spheres of influence

Job Specifications

• Bachelor’s degree, or equivalent work experience, required
• Excellent computer and software skills, with particular strength in Excel, Word, and Outlook
• Typing skills with accuracy in spelling, grammar, and number tabulations
• Excellent organizational skills, with strong attention to detail
• Ability to relate to people well, being approachable, as well as have the ability to manage administrative tasks simultaneously
• Experience in the use of, or ability to learn, Visual One software, and uploading web documents
• Basic knowledge of budget preparation and administration

Physical/Mental Demands

• Availability to work extended hours as needed
• Flexibility, adaptability, and openness to change
• Ability to work independently without close supervision
• Pleasant professional appearance and demeanor
• Ability to work as a team member
• Ability to appropriately maintain confidentiality
• Ability to lift 35 pounds

Working Conditions

• Conventional office environment

Ministry Requirements

• Maintains a personal, active relationship with Jesus Christ and is a consistent witness for Jesus Christ
• Faithfully upholds BGEA in prayer
• Participates in daily BGEA staff devotions including Bible reading, and leading group prayer as schedule permits
• Demonstrates behavior aligned with BGEA’s Mission Statement, Statement of Faith, Hallmarks, policies, and expectations
• Effectively represents Jesus Christ to those within both personal and professional spheres of influence

Job Specifications

• Bachelor’s degree, or equivalent work experience, required
• Excellent computer and software skills, with particular strength in Excel, Word, and Outlook
• Typing skills with accuracy in spelling, grammar, and number tabulations
• Excellent organizational skills, with strong attention to detail
• Ability to relate to people well, being approachable, as well as have the ability to manage administrative tasks simultaneously
• Experience in the use of, or ability to learn, Visual One software, and uploading web documents
• Basic knowledge of budget preparation and administration

Physical/Mental Demands

• Availability to work extended hours as needed
• Flexibility, adaptability, and openness to change
• Ability to work independently without close supervision
• Pleasant professional appearance and demeanor
• Ability to work as a team member
• Ability to appropriately maintain confidentiality
• Ability to lift 35 pounds

Working Conditions