Program Coordinator, Corporate Engagement Center

About the role

The Program Coordinator supports the Corporate Engagement Center within the Division of External Affairs. The Center connects industry partners with Penn State’s resources and supports collaboration in research, philanthropy, executive programming, and talent engagement.

Responsibilities

• Conduct research on corporate partners and produce internal and external materials, including proposals, presentations, reports, memos, briefing documents, and other engagement resources.
• Plan, coordinate, and implement corporate-facing programs and events, including receptions, meetings, site visits, football hospitality, and other special events.
• Manage event communications, materials, and logistics, including invitations, registrations, agendas, attendee lists, briefing packets, space reservations, catering, vendor coordination, and follow-up correspondence.
• Support constituent engagement activities by maintaining attendee and constituent information, coordinating outreach and communications, and preparing reports and summaries to support relationship management and event assessment.
• Enter, update, and monitor fundraising and campaign goals in AWA and maintain accurate information across systems such as AWA, Salesforce, and SIMS to support proposal workflow, reporting, and program execution.
• Develop recurring and ad hoc reports, dashboards, and briefing materials for directors and leadership, translating data into clear and actionable information.
• Review and coordinate gift, corporate funding, and sponsored program information, including research, validation, reconciliation, and follow-up with partner offices to resolve outstanding items.
• Work collaboratively with University leadership, staff, and external partners to support the successful delivery of programs, events, and engagement activities.
• Organize and maintain records, files, marketing materials, invitations, and other program resources to support ongoing operations and compliance.
• May supervise administrative staff, student workers, temporary staff, volunteers, and/or event support personnel as assigned, and assist with onboarding, office coordination, and other program support responsibilities as needed.

Requirements

• Experience planning, coordinating, and implementing programs or events in corporate engagement, advancement, alumni relations, higher education, or a similarly complex environment.
• Experience developing event communications and materials, including invitations, agendas, attendee lists, reports, and briefing documents.
• Experience managing event reservations, registrations, logistics, and post-event follow-up.
• Experience working with CRM and enterprise systems such as Ellucian Advance, Salesforce, SIMS, or similar platforms.
• Experience producing recurring and ad hoc reports and translating data into clear summaries for leadership or program decision-making.
• Familiarity with fundraising operations, proposal workflows, sponsored program activity, or related University business processes.
• Strong project coordination skills and the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills and the ability to work effectively with internal and external stakeholders.
• Advanced proficiency in Microsoft Excel and strong working knowledge of Word and PowerPoint.
• Demonstrated judgment, attention to detail, and professionalism in handling sensitive information and high-visibility activities.

Qualifications

• Bachelor's Degree
• 3+ years of relevant experience; or an equivalent combination of education and experience

Skills

• Project Coordination
• Event Management
• Communication
• CRM Systems
• Report Development
• Financial Management
• Collaboration
• Information Management

Benefits

• Comprehensive Medical, Dental, and Vision Coverage
• Robust Retirement Plans
• Substantial Paid Time Off
• Tuition Discount for Employees and Eligible Spouses/Children

Pay

$49,188.00 - $78,444.00

Schedule

This position has the potential for a hybrid work schedule.