Program Coordinator

Duties And Responsibilities

• Partner with the Executive Director to implement a strategy for supporting the broad physical science & engineering entrepreneurial ecosystem.
• Execute programs supporting the broader entrepreneurial ecosystem, such as entrepreneurial workshops, office hours, networking events, dinners, fireside chats, translational research symposia, etc.
• Work with student groups, faculty, and senior administration across the University to identify gaps and opportunities.
• Develop and implement programs to support the broader entrepreneurial ecosystem, such as entrepreneurial workshops, translational research symposia, etc.
• Support commitment to broadening the diversity of participants in the regional innovation ecosystem.
• Identify key performance indicators (KPIs) to understand the impact of programs and track KPIs accordingly.
• Work with external organizations to familiarize them and develop partnership opportunities around translation and entrepreneurship, including engagement with startup accelerators/incubators, academic partners, and venture capital.
• Plan and participate in events for internal and external audiences.
• Maintains communication tools such as the newsletter via Mailchimp, webpage via Wix, LinkedIn, and Airtable.
• Track tasks for events using project management software (Monday.com)
• Manage event logistics, including: creating room reservations, ordering catering, setting up event spaces, being present at events to greet guests, answer questions, and solve any on-the-ground needs as they arise.
• Attend biweekly intern check-ins, take notes, and distribute action items.
• Attendance at events: Some events and activities will take place evenings during the work week, and occasionally on weekends. The Program Manager will be expected to be on-site to handle and resolve any event logistical issues.
• Other duties as assigned.

Requirements

• Bachelor's degree or equivalent work experience.
• At least 5 years of administrative experience.
• Experience with event coordination and logistics.
• Must be able to multitask and manage multiple projects simultaneously in a dynamic environment.
• Must have a strong attention to detail.
• Important to possess a "startup” mentality to be flexible to execute the tasks needed for the program.
• Experience working with diverse populations is desired. Background or experience with relevant industries a plus.
• Must be creative, proactive, and entrepreneurially minded with a commitment to the mission of the program.
• Must have the ability to work independently and as part of a team, while leveraging decentralized resources.
• Must have ability to innovate, think strategically and conceptually.