Program Coordinator

Key Responsibilities

• Cook up assigned projects, keeping track of timelines, budgets, contracts, and deliverables.
• Handle event planning and execution, from creating agendas to managing vendors.
• Keep an eye on project progress and make sure everyone’s on the same page.
• Help develop and implement evaluation metrics and impact tracking.

Partnership & Stakeholder Engagement

• Build and nurture relationships with community-based organizations, design professionals, public agencies, and funders.
• Make sure partners are kept in the loop, aligned, and engaged throughout the project lifecycle.
• Support outreach and communications for programs and events.

Program Support & Operations

• Give administrative support to program staff.
• Contribute to various Van Alen programs, including fellowships, exhibitions, competitions, and community events.
• Help improve internal systems and workflows for better program efficiency.

Qualifications

• Bachelor's degree or equivalent experience.
• 2–3 years of experience coordinating or participating in community-led programs or projects (design, architecture, urbanism, or related fields preferred).
• Experience working with diverse stakeholders, including community members, municipalities, and multidisciplinary teams.
• Strong project management skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Collaborative, adaptable, and comfortable working in iterative environments.
• Commitment to social equity and inclusive design.

Technical Skills

• Proficiency in Google Workspace, Microsoft Office, and Adobe Creative Suite.
• Familiarity with Rhino or AutoCAD (a plus).
• Experience with Airtable, Asana, or similar project management tools (a plus).
• Familiarity with engagement platforms such as Mural, Miro, or Whimsical (a plus).

Compensation & Benefits

Salary range: $65,000–$75,000 annually.

Employee health coverage fully paid by Van Alen; dependent coverage requires employee contribution.

4-day work week (Monday–Thursday); occasional evening and weekend work for events.

How to Apply

Please send a cover letter, resume, and writing sample as a single PDF to jobs@vanalen.org with the subject line: “Program Coordinator: [Name]”

Application Deadline

August 10, 2026

Expected Start Date

September 8, 2026

Equal Opportunity Statement

Van Alen Institute is committed to fostering a diverse and inclusive workplace. We encourage applications from individuals of all backgrounds, including people of color, women, LGBTQIA+ individuals, and people with disabilities.