Program Compliance Administrator

Herzog Transit Services, Inc. is a national leader in the construction, operations, and maintenance of commuter rail, light rail, streetcar, and freight rail projects with over five decades of experience.

About the role

This position reports directly to the General Manager and assists all department Managers. Regular and consistent engagement, participation, and promotion of Herzog’s Culture and its essential behaviors are required. Regular and predictable attendance and punctuality are also required.

Responsibilities

• Perform a variety of clerical duties including data entry, attendance tracking, record keeping, and document control
• Prepare monthly invoices and contractual compliance reports/submittals
• Receive and process subcontractors’ invoices
• Assist with inventory control process and procurement
• Schedule meetings, conference calls, and video meetings; take summary notes
• Procure office supplies and equipment
• Coordinate employee benefits and payroll with corporate office
• Prepare and process employee expense reports
• Monitor required contract deliverables
• Prepare PowerPoint presentations and illustrative documents
• Serve as employee liaison with corporate human resource office
• Coordinate employee uniforms with supplier
• Research online information to support different departments
• Perform minor troubleshooting of computer-related problems
• Other duties as assigned

Requirements

• High school diploma or equivalent
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Publisher)
• Experience with Adobe Acrobat, Dropbox, cloud-based storage, Google Docs/Drive/Calendar
• Familiarity with printers, copiers, scanners, and fax machines
• Subject to pre-employment background check and motor vehicle report review
• Subject to pre-employment physical, medical evaluation, and drug screen
• Must successfully complete and maintain any required safety certification and testing annually

Physical Requirements

• Work primarily in an office environment
• Frequently sits for extended periods of time
• Frequently uses a computer keyboard and office-related equipment
• Requires occasional standing, walking, lifting, stooping, or bending
• Must successfully pass color/vision examinations as required by the position
• Must be able to hear and distinguish auditory signals as required by the position

Safety

Herzog is nationally recognized for its excellent corporate safety record. All employees must adhere to established safety policies and procedures, reporting any violations to their immediate supervisor. Safety diligence by all ensures a safe work environment.

Benefits

Herzog offers a robust benefits package including medical and dental coverage, with plans specific to projects and locations.