Program Associate

About the role

The Program Associates in the Scientific Conferences and Workshops Department provide administrative support to Program Administrators, Scientific Program Administrators, and Directors. They interact regularly with external scientific experts and their support staff, as well as internal staff across various departments.

Responsibilities

• Affirm and edit departmental materials
• Develop and maintain department record-keeping processes, standard procedures, and templates
• Compile reports and provide administrative support for meetings and workshops
• Coordinate assembly of conference and workshop attendee materials
• Draft correspondence on behalf of Program Administrators, Scientific Program Administrators, and Directors
• Maintain accurate and timely records of abstract submissions, award applications, and workshop applications
• Maintain open communication within the department
• Maintain project timelines
• Obtain a working knowledge of internal and external technologies related to meetings and workshops
• Support Program Administrators, Scientific Program Administrators, and Directors
• Provide courteous, clear, and comprehensive customer/member service as needed by phone and email
• Record and produce detailed minutes of calls and meetings

Requirements

• Bachelor's or Master's degree required
• 1-3 years of administrative support experience, preferably in an academic, government, non-profit, or healthcare or biomedical research related organization
• Excellent interpersonal skills
• Excellent written and verbal communication skills
• Strong organizational skills with a substantive attention to detail
• Professional demeanor
• Proficiency in Microsoft products - Excel, Outlook, PowerPoint, Teams, and Word
• Experience in SalesForce, OpenWater, and website management software preferred

Qualifications

• Proficiency in Microsoft products - Excel, Outlook, PowerPoint, Teams, and Word

Skills

• Proficiency in Microsoft products - Excel, Outlook, PowerPoint, Teams, and Word

Benefits

N/A

Pay

N/A

Schedule

N/A

How to Apply

To apply, please send a resume, cover letter, one or more writing samples, and salary expectations. Equal Opportunity Employer