Program Associate (2 Positions) - College of Science, Technology, Engineering, Mathematics and Management

Position Title

The College of Science, Technology, Engineering, Mathematics and Management is seeking applications for two Administrative Assistant II - Program Associate positions.

Qualifications

• Minimum / Required: Two-year Associate Degree and/or higher degree
• Excellent verbal and written communication skills.
• Excellent judgment including sensitivity to personal and confidential information.
• Excellent interpersonal, and customer service skills in working with a diverse community.
• Working knowledge of computer hardware and standard business software programs (e.g. word processing, spreadsheets, database) and the Internet.
• Have the ability to delegate and prioritize work.
• Attention to detail, proofreading and editing skills.
• Good work habits, such as attendance, punctuality, accountability, thoroughness and resourcefulness.
• Work independently and as part of a team environment and on collaborative efforts.
• Highly Desired/Preferred: Experience in a higher education environment.
• Related working experience: Knowledge of student database systems.
• Experience: Ability to lead, assist and direct others in and outside of the department.

Responsibilities

Academic program support for programs in the College of Science, Technology, Engineering, Mathematics and Management

• Assist program directors by providing information to program directors, department chairpersons, administrative staff, faculty, students, off-campus representatives, parents and prospective students, resolving issues and coordinating activities.
• Use appropriate software and campus systems (i.e., Excel, Peoplesoft, Access Stout, UWBI, and Contact Manager …) to obtain student data as requested and update student information for program directors.
• Assign student advisors and coordinate advising strategies with program directors.
• Aid in the development and maintenance of marketing materials.
• Schedule and coordinate advisement day activities, including organizing and providing current materials and information.
• Reserve and set up display booths/materials for events (i.e., campus preview days, new student orientation, conferences, and workshops) as needed.
• Hire and supervise student workers as needed.
• Lead, assist and direct others in and outside of the department.
• Manage and maintain program advisory committee membership, including addresses and email lists and provide advisory committee membership to the Vice Chancellor’s office as needed.
• Coordinate logistical preparations for Advisory Committee meetings (managing agendas, minutes, room reservations, food arrangements, parking passes, etc.), follow-up and other details as needed.
• Manage and schedule advising appointments.
• Provide packets for visiting students and parents as needed.
• Support the associate dean in coordinating program management.
• Communicate with service offices on campus.
• Support program directors with communication with service offices on campus.
• Support program directors, faculty, and associate dean with accreditation (editing documents, ordering supplies, arranging accreditation team visits, record keeping etc.).
• Order supplies and materials following campus purchasing policies and procedures.
• Coordinate with appropriate academic department associate or budget manager regarding funding.
• Coordinate with program directors to hire and supervise student workers as needed.
• Protect the privacy of educational records following FERPA policies and procedures.

Additional Duties

Attend professional meetings, workshops, and classes to enhance job performance as appropriate.
Assist with CSTEMM supported conferences, seminars, workshops, colloquiums, employer visits to classes, and other events as needed.

Application Instructions

Complete applications received by end of day, June 15, 2026 are ensured full consideration.
Applications submitted after June 15, 2026 may be reviewed at the discretion of the search committee or until position is filled.
To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs
Due to system limitations, applicants may upload no more than five (5) attachments.
Please combine documents where appropriate.
Required Application Materials: Cover letter, Curriculum vitae or resume, All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process.

Key Job Responsibilities

Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums

Employment Terms

• The normal work schedule for this position is 8:00 a.m. to 4:30 p.m., Monday to Friday.
• The minimum starting salary is $18.00/hour.
• The hourly rate for this position is based on qualifications and experience, and available budget.
• A six-month probationary period is required.

Employee Benefits

The University of Wisconsin-Stout does not offer H-1B or other work authorization visa sponsorship for this position.
The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.
Employee Benefits: https://www.wisconsin.edu/ohrwd/benefits/

Equal Opportunity Employer

The Universities of Wisconsin is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies.