Program & Operations Associate
About The Hub Argentine
The Hub Argentine is a non-profit organization in the Argentine neighborhood of Kansas City, Kansas. It focuses on building deep relationships with neighbors and connecting them with resources and services provided by churches in the Northeast Kansas District of the United Methodist Church.
Responsibilities
Support Program Coordinator with ordering food and supplies for the Community Market (2 to 3 times per month).
Ensure food deliveries are received, unloaded, organized, and stored in appropriate locations.
Record weekly data for the Community Market and keep the database current by adding new contacts as they come in.
Prepare and submit monthly Harvesters & Partner Agency reports, accurately and on time.
Cover market volunteer shifts: maintain the calendar, send weekly reminders, and recruit new volunteers so every shift is filled.
Conduct monthly inventory and keep pest, temperature, and health-code compliance logs current.
Provide Spanish/English translation and interpretation across programs (2 to 3 times per week).
Serve as the daily front-line contact: monitor and respond to the main info email and phone within one business day, and welcome visitors.
Keep the website, internal and external calendars, and in-building communications accurate and current, reviewed weekly.
Take and organize program photos and keep marketing materials and program living documents up to date (monthly review).
Administer and file all participant and volunteer paperwork before anyone participates in a session.
Drive a van with Adventure Academy Students on field trips (2 times per month).
Produce the monthly newsletter and coordinate weekly program snacks and water.
Aid with field trip logistics, including scheduling, permissions and paperwork.
Keep donation records current: enter in-kind donations for the Clothing Closet and Community Market according to the SOP weekly.
Conduct monthly Clothing Closet inventory.
Coordinate weekly meal logistics with neighborhood cooks for community events and meetings, including reminders to participants.
Manage weekly care and hospitality for the Shower Program, ensuring supplies are available and coordinate cleaning of the shower with Operations Coordinator.
Monitor community surveys and compile a monthly summary of responses for the Executive Director.
Share in the team-wide physical workload as needed: event setup and takedown, donation moving and shipments, and supply ordering.
Participate in Community Market and Clothing Closet leadership team meetings (average of 5 times per year per program).
Coordinate garden meal support (monthly) and garden supply ordering (3x year).
Assist with the SIMC market technology transition until complete.
Qualifications
Demonstrated fluency in spoken and written Spanish and English.
Strong organizational skills and the ability to manage many small, recurring tasks across multiple program areas without dropping details.
Familiarity with email, electronic calendars, Word, Excel, and basic data entry into donor or program databases.
Familiarity with Google Suite.
Warm, relational communication style with neighbors, volunteers, and children.
Ability to plan and carry out routine work independently in a busy, community-based environment.
Must be 18 years of age or older.
Satisfactory completion of a background check and Safe Gatherings Training; this role involves regular contact with minors, and training cost is covered by The Hub.
Availability during after-school hours [2 to 3 days per week] and occasional weekends.
Benefits
Holiday pay and eligibility for paid time off.
How We Support Your Growth
Paid, employer-covered training, including Safe Gatherings certification.
Hands-on experience across the full range of nonprofit operations: food access, youth programming, communications, volunteer management, and donor records.
Regular check-ins with the Executive Director, with responsibilities, decision-making authority, and success measures reviewed in writing and adjusted as you grow into the role.