Program Assistant, Health Sciences

Description We seek a full-time Program Assistant to a ssist in the day-to-day operations of the Health Sciences division , with an emphasis on supporting staff and faculty. General Responsibilities Include But Are Not Limited To Provide general administrative support to Division personnel. Provide telephone and in-person reception, provide general information, and referring as appropriate. Serve as the first point of contact for students with program-related information, answering questions regarding course offerings and scheduling. Coordinate processes for tracking faculty leave and substitute teaching coverage as well as student course evaluations Maintain and order office supplies for the Division. Prepare purchase requisitions for supplies, equipment, professional development, and other services as necessary, using PeopleSoft Financials and other college systems. Process invoices and reconcile monthly Division purchasing card statements. Assist the Dean with budget planning and management processes. Collaborate with student organizations, facility scheduling, and external vendors to plan and facilitate internal and outreach opportunities that complement academic programs. Generate various reports and lists for the Division, including class rosters, schedules, budget reports, etc. Maintain efficient electronic and physical filing systems to handle and protect confidential personal data according to externally mandated rules and regulations and institutional practices. Requirements Associate degree or appropriate experience/education Keyboarding competencyProficiency with Microsoft Office applications, especially Word, Excel, Outlook, and SharePoint/Microsoft TeamsExcellent written, verbal, and interpersonal communication skillsAbility to work inclusively within a diverse campus community with students, staff, and the publicStrong organizational, time management, and multitasking skills; attention to detail; proofreading skills; and ability to problem-solve, work independently, and function professionally under pressure Desired Qualifications Work experience in a professional office or academic environment Strong customer service backgroundExperience maintaining webpagesExperience with PeopleSoft applicationsAbility to take initiative Applications received by October 12, 2026, will receive priority consideration, with review of applications continuing as needed. THIS POSITION IS BASED IN CENTRAL ILLINOIS AND ABILITY TO BE PRESENT ON-CAMPUS/IN-PERSON IS REQUIRED. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time. #HCC1 Heartland Community College is an equal opportunity institution. HCC values equity, diversity and inclusion. We create a collegial and welcoming culture by taking collective responsibility in the creation, protection, and enhancement of an equitable, diverse, and inclusive campus community.