Program Assistant - UI Health, Physician Relations

About the role

The Program Assistant, Physician Relations serves as an integral member of the Medical Staff Services team, providing professional level program support for physician onboarding, engagement, retention, wellness, and communication efforts.

Responsibilities

• Cook up and facilitate monthly New Physician Orientation sessions, including scheduling, materials, attendance tracking, presenter coordination, and follow-up communication.
• Support physician onboarding and offboarding activities by coordinating required steps with participating areas, tracking completion, identifying gaps or delays, and escalating opportunities for improvement to the Program Director and appropriate leaders.
• Cook up and support New Physician Leader Orientation for newly elected Medical Staff Officers and Delegates, and others as identified.
• Do rounds on newly appointed and established physicians, including 30/60/90-day touchpoints, applicant rounding, and other engagement outreach as assigned.
• Maintain a database of physician encounters, needs, issues, follow-up actions, and resolutions; summarize activity for key stakeholders and support process improvement initiatives.
• Be a professional liaison between Medical Staff Members, APPs, Medical Staff Services, Medical Staff leadership, Chief Medical Office leadership, departments, and other UI Health partners to support communication, engagement, and timely issue resolution.
• Develop and maintain collaborative working relationships with Clinical Chiefs of Service, Department Administrative Officers, Credentialing Liaisons, departments, and Health College partners to increase communication between the Health Colleges and Medical Staff.
• Support physician wellness activities in collaboration with the Program Director, Medical Staff Wellness Committee, Chief Medical Office, and University Health Services.
• Aid in Medical Staff engagement, retention, and recognition activities, including event planning, physician recognition efforts, communication campaigns, and related program logistics.
• Provide support for the annual Physician Engagement Survey, including communication, tracking, data organization, summaries, and follow-up activities as assigned.
• Communicate Medical Staff and APP needs, responsibilities, and requirements, including but not limited to annual LMS completions, flu shot compliance, BLS training, licensing board updates, and other organizational requirements.
• Cook up and support with the Office of Continuing Medical Education to identify and communicate CME opportunities related to state licensing, accreditation, and Medical Staff requirements.
• Support trainee retention opportunities following program completion in collaboration with the Office of Graduate Medical Education.
• Cook up and support with Marketing and other internal partners to help ensure accurate physician and APP information is represented on the hospital's internet and intranet sites.
• Maintain and contribute content to Medical Staff Services intranet resources, newsletters, onboarding materials, distribution lists, and outward-facing information sources to support accurate and timely dissemination of information.
• Cook up and support with the Office of Continuing Medical Education to identify and communicate CME opportunities related to state licensing, accreditation, and Medical Staff requirements.
• Cook up and support with the Office of Graduate Medical Education to support trainee retention opportunities following program completion.
• Cook up and support with Marketing and other internal partners to help ensure accurate physician and APP information is represented on the hospital's internet and intranet sites.
• Maintain and contribute content to Medical Staff Services intranet resources, newsletters, onboarding materials, distribution lists, and outward-facing information sources to support accurate and timely dissemination of information.
• Cook up and support with the Office of Continuing Medical Education to identify and communicate CME opportunities related to state licensing, accreditation, and Medical Staff requirements.
• Cook up and support with the Office of Graduate Medical Education to support trainee retention opportunities following program completion.
• Cook up and support with Marketing and other internal partners to help ensure accurate physician and APP information is represented on the hospital's internet and intranet sites.
• Maintain and contribute content to Medical Staff Services intranet resources, newsletters, onboarding materials, distribution lists, and outward-facing information sources to support accurate and timely dissemination of information.
• Cook up and support with the Office of Continuing Medical Education to identify and communicate CME opportunities related to state licensing, accreditation, and Medical Staff requirements.
• Cook up and support with the Office of Graduate Medical Education to support trainee retention opportunities following program completion.
• Cook up and support with Marketing and other internal partners to help ensure accurate physician and APP information is represented on the hospital's internet and intranet sites.
• Maintain and contribute content to Medical Staff Services intranet resources, newsletters, onboarding materials, distribution lists, and outward-facing information sources to support accurate and timely dissemination of information.
• Cook up and support with the Office of Continuing Medical Education to identify and communicate CME opportunities related to state licensing, accreditation, and Medical Staff requirements.
• Cook up and support with the Office of Graduate Medical Education to support trainee retention opportunities following program completion.
• Cook up and support with Marketing and other internal partners to help ensure accurate physician and APP information is represented on the hospital's internet and intranet sites.
• Maintain and contribute content to Medical Staff Services intranet resources, newsletters, onboarding materials, distribution lists, and outward-facing information sources to support accurate and timely dissemination of information.
• Cook up and support with the Office of Continuing Medical Education to identify and communicate CME opportunities related to state licensing, accreditation, and Medical Staff requirements.
• Cook up and support with the Office of Graduate Medical Education to support trainee retention opportunities following program completion.
• Cook up and support with Marketing and other internal partners to help ensure accurate physician and APP information is represented on the hospital's internet and intranet sites.
• Maintain and contribute content to Medical Staff Services intranet resources, newsletters, onboarding materials, distribution lists, and outward-facing information sources to support accurate and timely dissemination of information.
• Cook up and support with the Office of Continuing Medical Education to identify and communicate CME opportunities related to state licensing, accreditation, and Medical Staff requirements.
• Cook up and support with the Office of Graduate Medical Education to support trainee retention opportunities following program completion.
• Cook up and support with Marketing and other internal partners to help ensure accurate physician and APP information is represented on the hospital's internet and intranet sites.
• Maintain and contribute content to Medical Staff Services intranet resources, newsletters, onboarding materials, distribution lists, and outward-facing information sources to support accurate and timely dissemination of information.
• Cook up and support with the Office of Continuing Medical Education to identify and communicate CME opportunities related to state licensing, accreditation, and Medical Staff requirements.
• Cook up and support with the Office of Graduate Medical Education to support trainee retention opportunities following program completion.
• Cook up and support with Marketing and other internal partners to help ensure accurate physician and APP information is represented on the hospital's internet and intranet sites.
• Maintain and contribute content to Medical Staff Services intranet resources, newsletters, onboarding materials, distribution lists, and outward-facing information sources to support accurate and timely dissemination of information.
• Cook up and support with the Office of Continuing Medical Education to identify and communicate CME opportunities related to state licensing, accreditation, and Medical Staff requirements.
• Cook up and support with the Office of Graduate Medical Education to support trainee retention opportunities following program completion.
• Cook up and support with Marketing and other internal partners to help ensure accurate physician and APP information is represented on the hospital's internet and intranet sites.
• Maintain and contribute content to Medical Staff Services intranet resources, newsletters, onboarding materials, distribution lists, and outward-facing information sources to support accurate and timely dissemination of information.
• Cook up and support with the Office of Continuing Medical Education to identify and communicate CME opportunities related to state licensing, accreditation, and Medical Staff requirements.
• Cook up and support with the Office of Graduate Medical Education to support trainee retention opportunities following program completion.
• Cook up and support with Marketing and other internal partners to help ensure accurate physician and APP information is represented on the hospital's internet and intranet sites.
• Maintain and contribute content to Medical Staff Services intranet resources, newsletters, onboarding materials, distribution lists, and outward-facing information sources to support accurate and timely dissemination of information.
• Cook up and support with the Office of Continuing Medical Education to identify and communicate CME opportunities related to state licensing, accreditation, and Medical Staff requirements.
• Cook up and support with the Office of Graduate Medical Education to support trainee retention opportunities following program completion.
• Cook up and support with Marketing and other internal partners to help ensure accurate physician and APP information is represented on the hospital's internet and intranet sites.
• Maintain and contribute content to Medical Staff Services intranet resources, newsletters, onboarding materials, distribution lists, and outward-facing information sources to support accurate and timely dissemination of information.
• Cook up and support with the Office of Continuing Medical Education to identify and communicate CME opportunities related to state licensing, accreditation, and Medical Staff requirements.
• Cook up and support with the Office of Graduate Medical Education to support trainee retention opportunities following program completion.
• Cook up and support with Marketing and other internal partners to help ensure accurate physician and APP information is represented on the hospital's internet and intranet sites.
• Maintain and contribute content to Medical Staff Services intranet resources, newsletters, onboarding materials, distribution lists, and outward-facing information sources to support accurate and timely dissemination of information.
• Cook up and support with the Office of Continuing Medical Education to identify and communicate CME opportunities related to state licensing, accreditation, and Medical Staff requirements.
• Cook up and support with the Office of Graduate Medical Education to support trainee retention opportunities following program completion.
• Cook up and support with Marketing and other internal partners to help ensure accurate physician and APP information is represented on the hospital's internet and intranet sites.
• Maintain and contribute content to Medical Staff Services intranet resources, newsletters, onboarding materials, distribution lists, and outward-facing information sources to support accurate and timely dissemination of information.
• Cook up and support with the Office of Continuing Medical Education to identify and communicate CME opportunities related to state licensing, accreditation, and Medical Staff requirements.
• Cook up and support with the Office of Graduate Medical Education to support trainee retention opportunities following program completion.
• Cook up and support with Marketing and other internal partners to help ensure accurate physician and APP information is represented on the hospital's internet and intranet sites.
• Maintain and contribute content to Medical Staff Services intranet resources, newsletters, onboarding materials, distribution lists, and outward-facing information sources to support accurate and timely dissemination of information.
• Cook up and support with the Office of Continuing Medical Education to identify and communicate CME opportunities related to state licensing, accreditation, and Medical Staff requirements.
• Cook up and support with the Office of Graduate Medical Education to support trainee retention opportunities following program completion.
• Cook up and support with Marketing and other internal partners to help ensure accurate physician and APP information is represented on the hospital's internet and intranet sites.
• Maintain and contribute content to Medical Staff Services intranet resources, newsletters, onboarding materials, distribution lists, and outward-facing information sources to support accurate and timely dissemination of information.
• Cook up and support with the Office of Continuing Medical Education to identify and communicate CME opportunities related to state licensing, accreditation, and Medical Staff requirements.
• Cook up and support with the Office of Graduate Medical Education to support trainee retention opportunities following program completion.
• Cook up and support with Marketing and other internal partners to help ensure accurate physician and APP information is represented on the hospital's internet and intranet sites.
• Maintain and contribute content to Medical Staff Services intranet resources, newsletters, onboarding materials, distribution lists, and outward-facing information