Program Assistant - 5074

Qualifications

• A High School Diploma or equivalent credentials required.
• A minimum of 1-2 years of relevant experience preferred.
• Strong oral and written communication, time management and organizational skills are necessary.
• Proficiency in Microsoft Office suite and other standard business technology is required.

Responsibilities

• Pick up and deliver packages, proposals and reports
• Errands throughout the city may be required on a moment’s notice
• Purchase program supplies with the Emburse Card and reconcile receipts each month in Nexonia
• Enter client and program data into compute databases and to the tracking systems
• Ensure that databases are up-to-date and data is properly entered
• Generate statistical reports
• Gather information needed for proposals, reports and program management, including inventories and fixed asset registers
• Ensure that client & staff files contain required paperwork and information
• Aid with direct service to clients including screening, registration, intake and follow-up
• Update information on community resources (e.g., bulletin boards, ACES manual)
• Attend community events to publicize agency services
• Provide general clerical support, including filing, faxing, word processing, typing , photocopying and sorting mail
• Answer telephones, relay messages and greet clients and other visitors
• Ensure staff’s on-site file has all required documents according to their roles and update file as needed
• Attend meeting and training sessions and track in DYCD Connect system
• Organize special events, including program celebrations, client trips etc.
• Perform additional duties as assigned by manager

Physical Requirements

• Ability to use a computer for prolonged periods.
• Excellent organizational and interpersonal skills
• Strong Grammar skills
• Ability to occasionally lift and/or move up to 10 pounds.
• Ability to stand, walk, or sit for long periods of time.
• Ability to climb five flights of stairs, if required to conduct home visits and/or fieldwork.
• Ability to bend and retrieve objects and/or documents.
• Ability to travel in the boroughs of New York City and its adjacent counties via public transportation.
• Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather, if required to conduct home visits and/or field work.