Program Assistant 1

Job Summary

The Program Assistant provides standard & routine clerical & administrative support which may include word processing, data entry, ordering supplies, opening & sorting mail, copying, filing, faxing, answering phones, greeting visitors, providing information, &/or scheduling meetings. Supports the administrative activities of the Office of Graduate Medical Education (GME).

About the Role

GME is Feinberg School of Medicine’s administrative link to the hospitals that make up the consortium known as the McGaw Medical Center of Northwestern University.

Responsibilities

• Documents & Databases
• Prepares & types form letters, simple memos, emails, labels, routine correspondence, etc.
• Typing, copying &/or distributing reports, proposals, presentations, etc.
• Proofs for spelling & grammar.
• Enters information into spreadsheets & databases.
• Makes standard reports.
• Verifies training and loan deferments.
• Prepares certificates of training for graduating housestaff.
• Website
• Uploads content to faculty/dept website.
• Accounting
• Maintains inventory & orders supplies;
• Solves payment & delivery problems.
• Coordination
• Makes appointments & may complete registration & travel arrangements.
• Schedules rooms & arranges for routine technology & refreshments for meetings.
• Coordination
• Answers phones, routes callers, takes messages.
• Greets visitors, responds to inquiries, requests & provides routine information.
• Contacts repair personnel as requested for copy machine, lab equipment, etc.
• Miscellaneous
• Performs other duties.

Qualifications

• Minimum Qualifications:
• A high school diploma or equivalent required.
• 1 year of administrative support or other relevant experience required.
• Minimum Competencies:
• Excellent Microsoft Office skill base; particularly Outlook, Word, and Excel.
• Ability to build aptitude with specialized software.
• Preferred Qualifications:
• Undergraduate degree.
• Experience with New Innovations GME management suite.
• Preferred Competencies:
• Strong interpersonal abilities.
• Self-directed organization, prioritization, and task achievement.

Pay & Benefits

Target hiring range for this position will be between $17.05 - 21.31 per hour. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits

• Health, dental, vision, disability, and life insurance;
• Paid vacation and holidays;
• Paid medical/sick and parental leave;
• Tuition benefits for the employee and dependents;
• Pre-tax and flex spending accounts for commuting and dependent care;
• Generous retirement savings options;
• Wellness programs.

Professional Growth & Development

• Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home.
• If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources.

Equal Opportunity Employer

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern’s non-discrimination statement.