Program Assistant I

About the role

The School of Teacher Education and Leadership (TEAL) Graduate Program is seeking applicants for a Program Assistant I position.

Incumbents in the Program Assistant series perform a combination of program‑related and/or administrative functions that support community, social, instructional, and/or research programs; and/or coordinate people, events, or facilities.

This position will be expected to work 30 hours per week. The Program Assistant I will report to the TEAL Graduate Program Coordinator. This classification may train and guide student and/or part‑time employees.

Department Highlights: The School of Teacher Education and Leadership offers graduate programs including an MEd in instructional leadership, an administrative/supervisory concentration, an MS, MEd, and EdS in curriculum and instruction and a PhD in curriculum and instruction with doctoral concentrations in instructional leadership, literacy education and leadership, mathematics education and leadership, cultural studies, and science education. Undergraduate programs are offered for early childhood education (K‑3), elementary education, and the professional education framework leading to secondary education licensure in other teaching majors. Endorsement programs are available in early childhood education, reading education, gifted and talented education, and ESL education. As part of a land grant institution, programs are delivered to students on campuses across Utah through interactive broadcast and online delivery. The school values partnerships with local, state, national, and international leaders and collaborates toward common goals, designing programs and research that increase the quality of teaching, learning, and leadership within complex local and global contexts, creating equitable educational opportunities for all students and preparing researchers and instructional leaders to use evidence‑based instruction that improves student achievement.

College Highlights: Emma Eccles Jones College of Education, Health and Human Sciences is committed to academic excellence in research, teaching, and service across education and human service fields. The college houses eight academic departments with approximately 200 faculty engaged in innovative research and high‑level graduate and undergraduate education. It is consistently ranked by US News & World Reports as one of the top Graduate Colleges of Education in the country, ranking 26th among public institutions in 2025 and 1st in Utah for the past 25 years. Faculty, students, and staff engage with community partners to provide community‑engaged research and learning opportunities that enhance education and human service programs statewide.

University Highlights: Founded in 1888, Utah State University is Utah’s premier land‑grant, public service university. As an R1 research institution, USU advances knowledge and serves the public good through innovative research and scholarly activities grounded in reciprocal engagement with local, regional, and global communities. USU prepares students to be active, civically engaged leaders ready to address critical societal challenges. Dedicated to providing a high‑quality and affordable education, USU remains a leader in research, discovery, and public impact. Enrollment exceeds 29,800 students online and in person at locations throughout the state. USU’s 30 locations include a main campus in Logan, residential campuses in Price and Blanding, six additional statewide campuses, and education centers serving every county. Students come from all 50 states and more than 80 countries. USU Extension has served every county in Utah for over 100 years. USU competes at the NCAA Division I level in 16 sports and is a proud member of the Pac‑12 Conference (joined July 1, 2026). The Aggies captured nine combined regular‑season and tournament titles in 2025‑26, with five teams advancing to postseason play; 232 student‑athletes earned academic honors, and USU ranked second nationally in Division I service hours, with nine teams in the top 10 for community service. USU fosters a community where all individuals feel respected, valued, and supported, cultivating diversity of thought and culture. The university seeks to recruit, hire, and retain people from all walks of life who champion excellence in education, research, discovery, outreach, and service. Forbes recognized USU as the best employer in Utah in 2023. USU provides a Dual Career Assistance Program and is committed to providing access and reasonable accommodation for individuals with disabilities.

Responsibilities

• Provides support to Graduate Program Coordinator, administrators, faculty, academic, and/or research staff.
• Performs office duties, including electronic filing, and updating documents with a keen eye for organization and attention to detail.
• Represents the program/department in a positive manner with students, staff, faculty, and the community.
• Seeks ways to improve efficiency of services and works with the Graduate Program Coordinator to streamline procedures.
• Assists with website updates and content.
• Provides support in writing, editing, and coordinating the development of promotional materials, educational materials, training, manuals, and/or brochures.
• Guides current students and prospective students about graduate program specific requirements, regulations, services, etc.
• Assists with program/department activities including recruitment, conferences, and events.
• Supports the student application process and review for graduate school.
• Assists Graduate Program Coordinator with training, instruction, and/or consultation to students, faculty, and/or staff in the use of dedicated services.
• Compiles and distributes notes following graduate committee meetings.
• Performs miscellaneous job‑related duties as assigned.

Qualifications

• Minimum Qualifications: Aptitude is required.
• Knowledge, Skills, and Abilities:
  • Field specific knowledge, skills, and abilities as described in recruitment notice.
  • Ability to make routine decisions.
  • Skilled in creative problem solving.
  • Skilled with basic office equipment, including printers, copiers, and telephone systems.
  • Ability to coordinate