Program Administrator, Infrastructure Solutions

HonorVet Technologies (SDVOSB) is a certified veteran owned staffing and workforce solutions company recognized for its industry certifications, commitment to quality talent acquisition, and excellence in delivering IT, healthcare, federal, state, and SLED (State, Local, and Education) staffing services, helping organizations build reliable, compliant, and high performing teams across mission critical sectors.

About the role

Location: Pelzer, SC 29669
Duration: 12+ months contract with possibilities of extension and full-time employment.
Shift: Standard Shift

Responsibilities

• Support the Program Manager as required on ad-hoc requests/issues requiring sales order management.
• Support the Program Manager as required on ad-hoc requests/issues requiring Smartsheet Administration/Configuration.
• Set up Procore or other designated project management and collaboration systems for each project.
• Perform data analysis to ensure system information concurs with real manufacturing progress.
• Support the Program Manager in the preparation, design updating, and communication of project reports including sourcing up-to-date Financial KPI information.
• Record project or site change orders held for the project team and ensure the actions are allocated, communicated, and reviewed on a progressive basis where required.
• Establish and manage a coordinated process for recording manufacturing progress to ensure accurate invoice and revenue recognition.
• Establish effective communication routes with key project reps, executives, and customer representatives to identify information that is at variance with the plan. Report such information to the Program Manager for resolution/escalation.
• Support the Program Manager in developing a data center standard project life cycle and process for use on future projects.
• Act as a support for Program Managers to identify key project information/records/procedures.
• Ensure that project records are uploaded to the project intranet and designated project management system to maintain good practice.
• Highlight areas where records are not up to standard.
• Maintain and communicate a regular holiday tracker for the project team, key client representatives, and executives to support effective planning and coordination of resources.
• Maintain workflows and ensure they are followed where documentation is issued between internal departments.
• Coordinate Project Finance-based meetings by organizing meetings and liaising with attendees to ensure presence, advise of meeting clashes to enable resolution.
• Track Cost, Budget, and Revenue for Original, Current, and Forecast evaluation on assigned Infrastructure Solutions Projects.
• Identify and fix Sales Orders Accounting issues.

Requirements

• Minimum of 5 years of experience in project, manufacturing, or construction management.
• Advanced knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint internet-based principles.
• Proficient ERP and/or CRM experience required.
• Smartsheet and Power BI knowledge is a bonus.
• Demonstrates ability to plan, set priorities, organize, and coordinate work with others.
• Demonstrates good customer relation skills by providing prompt personalized service.

Qualifications

• Bachelor’s degree in business, finance, or project management.