Program Administrator, Community Benefits and Community Relations

Job Description

The CBCR Program Administrator supports additional CBCR functions including regulatory reporting to the Internal Revenue Service (IRS), Attorney General’s Office (AGO), Massachusetts Department of Public Health and municipalities, as appropriate. The CBCR Program Administrator supports the triennial CHNA/Implementation Strategy process, providing project management for all departmental tasks and deliverables.

Essential Duties & Responsibilities

• Manage event and meeting logistics including minutes, attendance, agendas, AV, materials, location, food, processing reimbursements/stipends, etc., speakers, travel arrangements, publicity, communication, etc. for all community engagement activities ensuring a well-documented, well-organized, widely publicized transparent process.
• Prepare and update documents relating to the Community Benefits and Community Relations and community investment activities, including grant agreements and vendor contracts. Assist with data capture, entry, tracking and trending for all sponsorships, grants and contracts. Assist with communication including maintaining and updating leadership updates, quarterly e-newsletters, and work with Marketing and Communications to update Community Benefits web-pages.
• Support the annual regulatory reporting process; oversee and confirm accuracy and completeness of data collection and data entry from internal and external program partners using Community Benefits Database, and support the drafting and finalization of the Attorney General, PILOT, and Schedule H reports.
• Develop, organize and implement administrative processes and systems to ensure the smooth flow of engagement and operations (e.g. maintenance of Teams channel and shared drive, utilizing Workday).
• Serve as the administrative resource and liaison for the Community Benefits and Community Relations Department and community investment initiatives, interacting with all levels of personnel, both internal and external.
• Support program budget creation, monitoring and reconciliation of accounts; enter and reconcile invoices ensuring prompt payment and data entry and reconciliation to the Community Benefits Database on a weekly basis.
• Work with internal and external stakeholders to coordinate and ensure the smooth functioning of the Community Benefits and Community Relations department activities and deliverables.
• Organize and maintain schedule of CBAC, Allocation Committee, grantee, evaluator, and other meetings, appointments and events, creating meeting minutes/summaries, as assigned.
• Independently research and follow through on a variety of information requests and assist with problem resolution.

Minimum Qualifications

• Education: Bachelor's degree required.
• Experience: 3-5 years’ related work experience required. 3 or more years of progressively responsible experience in business, non-profit, research or health administration.

Pay Range

$65,000.00 USD – $75,000.00 USD