Professional Learning Coordinator

About the role

The Professional Learning Coordinator supports the day-to-day operations of professional learning for the department, ensuring engagements run smoothly from planning through follow-up. This role sits at the intersection of logistics, vendor relations, and internal communication; the person who makes sure sessions start on time, materials are ready, records are accurate, and everyone involved (staff, vendors, presenters) has a good experience partnering with the department.

Responsibilities

• Serve as a point of contact for contracted vendors and outside providers
• Manage logistics for professional learning sessions: venue/room reservations, materials, technology setup, catering where applicable, and day-of troubleshooting
• Track engagement timelines and proactively maintain accurate, organized records of sessions, attendance, vendor contracts/invoices, and participant feedback (use of Monday.com)
• Maintain positive working relationships with contracted vendors and providers, treating them as long‑term partners
• Respond to inquiries and requests promptly and professionally
• Coordinate contract logistics (scheduling, payment processing coordination, documentation)
• Represent the department well in every interaction
• Support the department's Learning Management System: course setup and generate usage/completion reports
• Maintain the EDNAU calendar, ensuring it reflects accurate, up‑to‑date scheduling for all department learning activities
• Provide general administrative support to the department: correspondence, data entry, and document preparation
• Help cultivate positive staff sentiment toward professional learning by ensuring engagements are well‑run
• Provide logistical and administrative backing for current and emerging innovative projects

Schedule

This position is fully in person. After successfully completing the first 90 days, employees will have the option to work remotely one day per week.

Pay

Pay range: $18‑20 hourly

Requirements

• Organized under pressure – can manage multiple concurrent engagements, deadlines, and vendor relationships
• Service‑oriented – treats vendors, providers, and internal staff with the same level of care
• Detail‑oriented recordkeeper – comfortable maintaining accurate records
• Comfortable with systems – willing to learn and maintain LMS platforms and calendar tools
• Positive presence – contributes to a culture of growth and development

Qualifications

• Experience in an educational, corporate training, or professional development setting
• Experience with LMS administration
• Experience coordinating with external vendors or contractors
• Strong written and verbal communication skills