Professional Learning Coordinator

Job Summary

The Professional Learning Coordinator is responsible for managing the Professional Learning Management System (PLMS), organizing and scheduling professional learning events, coordinating with course providers and training programs, overseeing the implementation of the Learning Management System (LMS), and handling various administrative tasks.

Essential Functions

• Interact extensively with various departments throughout Bucks IU to determine business requirements and needs for the PLMS data system.
• Build, design, maintain, and support all aspects of the PLMS data system.
• Collaborate with Technology and Human Resources on system data syncs and transfers.
• Create and maintain user documentation and procedures that impact the use of the PLMS and for other professional learning areas of responsibility.
• Provide technical support, training, guidance, and resource support for internal and external end users of the PLMS.
• Translate requirements of clients into workable models within the PLMS.
• Organize and schedule professional learning events, including the organization of trainers, training space, registration, and course materials.
• Work collaboratively with Bucks IU team members and representatives from higher education to plan and execute graduate credit partnerships.
• Oversee the implementation of the learning management system (LMS).
• Oversee the implementation and set up of learning plans to track and report on required trainings for staff, including the 20-hour paraprofessional plans.
• Work with multiple departments to plan, set-up and communicate the processes around these requirements.
• Liaison regularly with the Bucks IU Business Office to provide reports and develop procedures around the financial aspects of professional learning programming.
• Prepare and deliver weekly in person orientation trainings.
• Work collaboratively with team members to ensure that administrative tasks are completed in a timely fashion, including but not limited to set-up of event registration, attendance, invoicing, Act 48/45 PDE uploads, graduate programs administrative tasks and professional credit processes.

Professional Learning Administrative Tasks

• Work collaboratively with team members to ensure that administrative tasks are completed in a timely fashion, including but not limited to set-up of event registration, attendance, invoicing, Act 48/45 PDE uploads, graduate programs administrative tasks and professional credit processes.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Sit
• Use hands
• Reach with hands and arms
• Talk or hear
• Stand for long periods
• Climb or balance
• Stoop, kneel, crouch, or crawl

Position Type/Expected Hours of Work

This is a full-time, 260-day calendar position. Days and hours of work are Monday through Friday. Hours of work may vary based on position and division but generally are from 8:30 a.m. to 4:30 p.m. Occasional evening and/or weekend work may be required as job duties demand.

Travel

Occasional travel to client and event locations is expected for this position.

Education And Experience

• Associate’s degree required.
• Bachelor’s degree beneficial.

Knowledge, Skills And Abilities

• At least two (2) years of experience in organizing and/or planning professional learning opportunities.
• Experience with web-based database systems, application programming interfaces (APIs), and basic web design skills such as HTML and JavaScript.
• Advanced competency in various databases, Microsoft Office, Microsoft SharePoint, learning management systems, web-based media services, and the ability to learn other software as needed.
• Ability to create, manage and edit spreadsheets, and query reports from a database.
• Ability to work independently and within a team to accomplish goals and to problem solve.
• Excellent organizational, interpersonal and time management skills.
• Excellent oral and written communication skills.