Production Coordinator (Creative)

About the role

To work directly with the Design Director to take the creative vision of a shoot and conduct the execution that brings it to life, owning the logistics, budgets, and vendor relationships from pre-production through final delivery while ensuring every project is on time, on budget, and consistent with the brand’s standards.

Responsibilities

• Production Management & Logistics
  • Own logistics for photo and video shoots across pre-production, production, post-production, and final delivery
  • Develop and manage production schedules, call sheets, shot lists, and deliverables across multiple concurrent projects
  • Translate creative/art direction into executable production plans in partnership with Creative and Art Direction
  • Anticipate logistical challenges and resolve them proactively before they impact timelines or quality
• Budget & Financial Oversight
  • Build, own, and reconcile production budgets encompassing crew, talent, locations, studios, equipment, payroll, and post-production
  • Review estimates, bids, change orders, POs, and invoices
  • Track costs against approved budgets; communicate risks, variances, and overages with clarity and timeliness
  • Maintain financial accountability across all active projects, ensuring spend stays aligned with approved scope
• Vendor & Crew Management
  • Source, negotiate, and manage vendors including production companies, casting, photographers, directors, studios, catering, stylists, and post-production partners
  • Apply discerning judgment in vendor selection, evaluating quality, cost, reliability, and brand fit
  • Oversee on-set production teams including producers, coordinators, and production assistants
  • Ensure all licensing, usage rights, releases, and production documentation are properly captured and archived
• Process & Workflow Leadership
  • Manage production workflows within Workfront and shared production documentation systems
  • Ensure production clarification forms, workflows, and approvals are followed to minimize rework and delays
  • Maintain organized production records, asset tracking, and historical documentation
• Cross-Functional & Cross-Brand Coordination
  • Build and maintain strong working relationships across internal stakeholders and brand teams to ensure alignment before production begins
  • Participate in creative direction reviews, production planning, and status meetings
  • Provide feasibility, resourcing, and timing guidance during early concept development
• Brand, Quality & Sustainability
  • Ensure all deliverables meet brand standards, quality expectations, and technical specifications
  • Support sustainability initiatives tied to productions, including reporting and responsible vendor practices

Requirements

• Required Qualifications:
  • Strong understanding of production workflows, crew structures, payroll, and post-production processes
  • Proven experience owning and reconciling multi-line production budgets
  • Demonstrated judgment in vendor selection, quality assessment, and production decision-making
  • Ability to manage multiple projects simultaneously across brands and stakeholder groups in a fast-paced environment
  • Excellent communication, organization, and stakeholder-management skills
• Skills:
  • Strong understanding of production workflows, crew structures, payroll, and post-production processes
  • Proven experience owning and reconciling multi-line production budgets
  • Demonstrated judgment in vendor selection, quality assessment, and production decision-making
  • Ability to manage multiple projects simultaneously across brands and stakeholder groups in a fast-paced environment
  • Excellent communication, organization, and stakeholder-management skills